Lido reads vendor onboarding packets and builds a complete vendor profile. W-9s, insurance certificates, bank forms. No manual keying from paper.
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Lido automates extraction and validation so your team focuses on vetting, not paperwork.
New vendors email onboarding documents or upload to a portal. Multi-document packets (W-9, COI, voided check, application) are split and processed as individual document types.
Lido identifies each document type and applies the right extraction schema. W-9: legal name, EIN, entity type, address. COI: carrier, policy number, limits, expiration. Bank letter: routing number, account number, account type.
After processing, Lido checks against your required document list. Missing items trigger an automated request back to the vendor with specific gaps listed.
COI expiration dates, tax form recertification deadlines, and license expirations are compared against your compliance rules. Upcoming expirations trigger alerts before vendor activation.
Once the packet is complete and compliance checks pass, Lido outputs a structured vendor record mapped to your ERP or vendor management schema. Created as a draft for AP review and activation.
Upload a batch and get structured output in minutes.
Extract legal name, entity type, EIN or SSN, address, and certification date. EIN format validated before record creation.
ACORD 25 and similar formats. Extract carrier, policy numbers, coverage types (GL, Auto, Workers Comp), limits, and expiration dates.
Custom or standard vendor forms. Extract contact info, payment terms, references, and ownership information.
Bank verification letters and voided checks. Extract bank name, ABA routing number, account number, account type, and holder name.
State licenses, professional certifications, MBE/WBE certificates, and government registrations. Extract license number, authority, and expiration.
W-8BEN and W-8BEN-E for international vendors. Extract foreign entity name, country, treaty claims, and withholding classification.
| Feature | Lido | Manual process |
|---|---|---|
| Classify and extract all vendor document types automatically | ✓ | ✗ |
| Flag missing required documents before activation | ✓ | ✗ |
| Extract and track COI expiration dates automatically | ✓ | ✗ |
| Build structured vendor profile from the full packet | ✓ | ✗ |
| Validate EIN format and cross-check legal name | ✓ | ✗ |
| Open each form and type fields into the vendor master | ✗ | ✓ |
Process the full onboarding packet automatically and activate vendors faster, without your AP team spending half a day on document review and data entry.
A manufacturer onboards 20 new suppliers per quarter across raw materials, packaging, and contract services. Each supplier category has different insurance minimums and certification requirements. Lido applies the right compliance rules per category and flags exceptions before any supplier is activated.
A logistics company qualifies 30 new carriers per month. FMCSA authority letters, cargo insurance COIs, and W-9s are processed automatically. Carriers with expired authority or insufficient cargo coverage are flagged before a load is tendered.
A staffing or consulting firm onboards contractors weekly. W-9s, signed MSAs, background check acknowledgments, and professional liability COIs are extracted, validated for completeness, and mapped to the contractor record in the payables system.
A holding company with 5 operating subsidiaries shares some vendors across entities while each subsidiary has its own insurance minimums and compliance requirements. Lido processes onboarding documents once and maps to each subsidiary's vendor master schema.
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