Lido extracts structured data from every document in the vendor onboarding packet. W-9s, certificates of insurance, vendor applications, tax forms, and bank account details, and builds a complete vendor profile record automatically. What takes your AP team three hours per vendor takes minutes.
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Vendor onboarding is a document-heavy process that slows down legitimate supplier relationships. Lido eliminates the manual extraction and data entry step so your team can focus on vendor vetting and approval, not paperwork.
New vendors email their onboarding documents or upload to a vendor portal. Lido watches the shared inbox or folder and picks up each submission automatically. Multi-document packets. W-9 + COI + voided check + vendor application in a single email, are split and processed as individual document types.
Lido identifies the document type from the content. W-9, ACORD 25 COI, bank letter, vendor application form, and applies the appropriate extraction schema. From a W-9: legal name, business name, entity type, EIN, address, and certification signature date. From a COI: carrier name, policy number, coverage type, limits, and expiration dates. From a bank letter: bank name, account number, routing number, account type.
After processing the submission, Lido checks it against your required document list. If the vendor submitted a W-9 but no COI, or if the bank letter is missing, an automated request goes back to the vendor with the specific missing items listed. No one on your team has to review the packet manually to find the gap.
Certificate of insurance expiration dates, tax form recertification deadlines, and licenses with upcoming expirations are extracted and compared against your compliance rules. A COI expiring in 25 days triggers an alert before the vendor is added to the active roster.
Once the packet is complete and compliance checks pass, Lido outputs a structured vendor record with all fields mapped to your ERP or vendor management system schema. The record is created as a draft for your AP team to review and activate, no data entry required, just a confirmation step.
Upload a batch and get structured output in minutes.
Extract legal name, business name, entity type (LLC, Corporation, Partnership), EIN or SSN, address, and certification date. Validate EIN format before creating the vendor record.
ACORD 25 and similar COI formats. Extract carrier name, policy numbers, coverage types (GL, Auto, Workers Comp, Umbrella), per-occurrence and aggregate limits, and expiration dates.
Your custom vendor application or a vendor's standard new customer form. Extract contact information, payment terms requested, references, and ownership information.
Bank-issued account verification letters and voided checks. Extract bank name, ABA routing number, account number, account type, and account holder name.
State business licenses, professional certifications, minority-owned business certificates (MBE/WBE), and government contractor registrations. Extract license number, issuing authority, and expiration date.
W-8BEN and W-8BEN-E for international vendors. Extract foreign entity name, country of incorporation, treaty claim details, and withholding classification.
A new vendor submits a W-9 and a COI. Your AP coordinator opens the W-9 in Adobe, reads the EIN, types it into the vendor master. Opens the COI, reads the expiration date, enters it into a tracking spreadsheet. Emails the vendor because the COI doesn't include an additional insured endorsement. Waits for the corrected document. Opens the corrected COI, reads the fields again, re-enters the data. Total time: 2.5 hours for one vendor. With 15 new vendors per month, that's 37 hours of manual processing.
Vendor documents land in a shared inbox. Lido classifies, extracts, validates completeness, checks compliance dates, and surfaces only the exceptions that need a human decision, a missing document, an expiring COI, or an EIN that doesn't match the legal name on the W-9. For clean packets, the vendor record is ready to activate in minutes, not hours.
| Feature | Lido | Manual process |
|---|---|---|
| Classify and extract all vendor document types automatically | ✓ | ✗ |
| Flag missing required documents before activation | ✓ | ✗ |
| Extract and track COI expiration dates automatically | ✓ | ✗ |
| Build structured vendor profile from the full packet | ✓ | ✗ |
| Validate EIN format and cross-check legal name | ✓ | ✗ |
| Open each form and type fields into the vendor master | ✓ | ✓ |
Process the full onboarding packet automatically and activate vendors faster, without your AP team spending half a day on document review and data entry.
A manufacturer onboards 20 new suppliers per quarter across raw materials, packaging, and contract services. Each supplier category has different insurance minimums and certification requirements. Lido applies the right compliance rules per category and flags exceptions before any supplier is activated.
A logistics company qualifies 30 new carriers per month. FMCSA authority letters, cargo insurance COIs, and W-9s are processed automatically. Carriers with expired authority or insufficient cargo coverage are flagged before a load is tendered.
A staffing or consulting firm onboards contractors weekly. W-9s, signed MSAs, background check acknowledgments, and professional liability COIs are extracted, validated for completeness, and mapped to the contractor record in the payables system.
A holding company with 5 operating subsidiaries shares some vendors across entities while each subsidiary has its own insurance minimums and compliance requirements. Lido processes onboarding documents once and maps to each subsidiary's vendor master schema.
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