Employees photograph receipts on their phones or scan them in batch. Lido extracts vendor name, transaction amount, date, tax, payment method, and expense category from every receipt, then populates your expense spreadsheet, report template, or ERP automatically.
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Manual expense reporting is a two-tax problem: employees hate doing it, and finance hates reviewing it. Lido eliminates the data entry step from both sides of the workflow.
Employees email photos of receipts, upload smartphone captures to a shared folder, or submit scanned receipt batches from a business trip. Lido collects from all sources and processes everything in the same pipeline, no separate workflow per submission channel.
Thermal receipts fade. Restaurant receipts have handwritten tip lines. International receipts use unfamiliar formats. Lido's OCR handles all of these, including low-contrast thermal paper and photos taken in poor lighting.
Lido pulls merchant name, transaction date, subtotal, tax amount, tip (where applicable), total amount, payment method (credit/debit/cash), and currency. For itemized receipts, hotel folios, restaurant bills, individual line items are captured.
Each merchant is classified against your expense categories. A charge at Marriott is "Lodging." A charge at Delta is "Airfare." A charge at Applebee's during a client meeting is "Meals. Client Entertainment." Out-of-policy amounts (e.g., meal over $75 per person) are flagged before the report is built.
Extracted data fills your expense report template, spreadsheet, or ERP expense module. Each row is one receipt: date, merchant, category, amount, policy flag, and a link to the source image. The employee reviews for accuracy, signs off, and submits, no typing required.
Upload a batch and get structured output in minutes.
Thermal printer receipts from restaurants, retail stores, and gas stations. Lido reads faded ink, small fonts, and the specific formatting each POS system produces.
Multi-line hotel bills with room rate, taxes, resort fees, parking, and F&B charges. Individual line items are extracted separately so categories are applied correctly.
Itinerary PDFs from airlines, seat upgrade charges, and baggage fees. Lido extracts flight date, carrier, route, fare class, and total amount.
PDF receipts from Amazon, software subscriptions, and online vendors emailed directly. Processed identically to scanned paper receipts, no special handling required.
Handwritten or typed mileage logs and per-diem claim forms. Dates, distances, and destinations are extracted and validated against per-diem policy rates.
Monthly card statements used to verify that all line items have corresponding receipt images. Lido cross-references statement charges against submitted receipts to flag missing documentation.
An employee returns from a four-day client trip with 23 receipts, hotel, meals, Uber, airfare, a client dinner. They spend 45 minutes sorting receipts, typing each one into an expense report spreadsheet, and attaching scans manually. Finance gets the report, reviews each line, and emails back because the client dinner receipt is over the meal policy limit and no one flagged it at submission. Back and forth takes another week. This repeats for every employee, every month.
Employees upload photos or forward email receipts. Lido extracts every field automatically, categorizes each expense, and flags policy violations before the report is even built. The output is a pre-filled expense report with receipt images linked to each row. Finance reviews clean, policy-validated data, not a pile of receipts with manual entries.
| Feature | Lido | Manual entry |
|---|---|---|
| Extract data from receipt photos and scans automatically | ✓ | ✗ |
| Handle thermal receipts, hotel folios, and digital receipts | ✓ | ✗ |
| Auto-categorize expenses against your policy rules | ✓ | ✗ |
| Flag out-of-policy amounts before report submission | ✓ | ✗ |
| Populate expense report template with zero typing | ✓ | ✗ |
| Read a receipt and type the amount yourself | ✓ | ✓ |
Set up your expense schema and policy rules once. Lido handles the data entry on every receipt, every month.
A manufacturer with 40 field technicians and 15 sales reps submits 300+ receipts per month. Batches from business trips are uploaded at month-end and processed in minutes, meals, lodging, tools, and fuel automatically categorized and policy-checked.
Delivery drivers submit gas, tolls, and overnight lodging receipts weekly. Lido extracts each charge, maps it to the correct route and cost center, and flags fuel charges that exceed the per-mile allowance.
Consultants bill client meals, travel, and materials back to specific engagements. Lido tags each extracted expense with the client code from the receipt context or submitted metadata, producing a per-engagement expense ledger for client invoicing.
A holding company with multiple operating entities consolidates expenses monthly. Lido processes receipts from all entities in a single batch, tags each row with entity code and cost center, and produces a consolidated expense file for the shared services finance team.
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