How to Share Google Forms Results: The Ultimate Guide for 2023
In this article, we will show you how to share Google Forms results and attachments via a link or an email. Simply follow the steps below.
Share Google Forms Results
How to Share Results From Google Forms
Here’s how to share your Google Forms results either via a link or an email.
1. Access the 'Responses' Tab
Navigate to your open Google Form and click on the "Responses" tab. This tab will allow you to see all the responses collected from your form.
2. Create a Spreadsheet for Results
To organize and share the results, click on the green Sheets icon. This action will create a new Google Sheets document that will automatically populate with the form results.
3. Start the Sharing Process for the Spreadsheet
Within your newly created Google Sheets document, find and click on the "Share" button located in the top right corner to initiate the sharing process.
4. Select Recipients or Generate a Shareable Link
A dialog box will appear. You can either manually enter the email addresses of the people you want to share the results with or select "Copy link" to create a shareable link that can be sent to multiple people at once.
5. Adjust General Access Settings and Define Permissions
Before defining specific permissions, ensure you select "Anyone with the link" from the general access dropdown. Next, determine whether recipients can "View", "Comment", or "Edit" the results spreadsheet to define their level of interaction with the data.
6. Send Invitations or Share the Link
After setting permissions, click "Send" to dispatch email invitations directly or select "Copy Link" to copy the link and share it through messaging apps, social media, or other platforms.
7. Confirm the Successful Sharing of Results
Verify that the recipients have successfully received and accessed the form results, and can interact with the data as you've permitted.
How to Share Attachments from Google Forms
Aside from responses, your form might have files attached that you want to be shared. Follow the process below to share your Google Forms attachments.
1. Go to the 'Responses' Tab
Open your Google Form and click on the "Responses" tab to view the list of responses and attachments.
2. Locate and Open the Attachment Folder in Google Drive
Search for the question with attachments within the responses. You will notice a Google Drive icon labeled 'View folder' in the top right corner of that specific question. Click it to open and view the attachments in Google Drive.
3. Begin Sharing Files or Folders
Single File: To share a specific file, right-click on it and select "Share" from the dropdown menu.
Entire Folder: If you wish to share all attachments at once, right-click on the folder containing them and select "Share".
4. Choose the Method of Sharing
A dialog box will appear, giving you the option to either enter the email addresses of the recipients or select "Copy link" to generate a link that can be shared with anyone.
5. Modify General Access Settings and Set File Access Permissions
Before diving into specific permissions, choose "Anyone with the link" from the general access dropdown menu.
Next, decide whether recipients should have "Viewer", "Commenter", or "Editor" permissions.
6. Distribute Attachments
After adjusting the settings, click "Send" to send email invitations directly or select the link icon to copy the link for sharing through various platforms.
7. Ensure Successful Sharing of Attachments
Check that the recipients can access and engage with the attachments based on the permissions you've set.
We hope that you now have a better understanding of how to share Google Forms results.