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Google Forms Waiver: The Ultimate Guide for 2024

In this article, we will show you how to create a Google Forms waiver template which is ideal for event organizers and educators. Simply follow the steps below.

Google Forms Waiver Template

How to Create a Waiver in Google Forms

To create and manage a waiver form tailored for activities and events using Google Forms, follow the process below:

1. Start a New Google Form

Open Google Forms and select the "+" icon or "Blank" to initiate a new form. This is your starting point for creating a new waiver form.

google forms waiver

2. Provide a Clear Title for Your Form

Name your form with a specific title like "Activity Waiver Form". This title should reflect the nature of the activity and its purpose.

google forms waiver template

3. Write a Detailed Description for the Form

In the description field, clearly state the purpose of the form. Mention it's a waiver for an activity and include any essential instructions or legal notices. For example, "By submitting this form, you agree to the terms and conditions and acknowledge that you understand the risks involved in participating in this activity."


how to create a waiver in google forms

4. Add Fields for Participant's Basic Information

Insert fields for participants' details such as 'Full Name', 'Date of Birth', 'Phone Number', and 'Email Address', using the 'Short answer' question type.

5. Include Fields for Emergency Contact Information

Add sections for participants to enter their emergency contact details. These should include 'Emergency Contact Name' and 'Emergency Contact Phone Number'.

6. Paste the Waiver Text in a New Section Description

Create a new section specifically for the waiver text. Click on the sidebar menu to add a section,

then paste your pre-prepared waiver text in the description area of this section.

7. Insert a Checkbox for Waiver Agreement

Include a 'Checkboxes' question type where participants can mark their agreement to the waiver terms. Phrase it like "I have read and agree to the terms."

8. Customize the Form's Visual Design

Use the palette icon to change the form's color scheme or add a header image. This step is about making your form visually appealing and aligned with your branding or event theme.

9. Preview and Test the Form for Accuracy

Before sharing, preview the form using the eye icon. Test it by filling out the form to check for any mistakes or issues.

10. Distribute the Form to Participants

Share the form with participants by clicking 'Send'.

You can choose to send it via email, a direct link, or embed it on a website.

View Responses in Google Forms

Follow the steps below to review and manage form responses directly in the Google Forms interface.

1. Navigate to the 'Responses' Tab in Your Form

Click the "Responses" tab to see a dashboard with all the collected responses. This tab provides an overview of the data collected from your form.

2. Explore the Summary of Collected Responses

View a summary of all responses, which includes charts and graphs for quick insights, especially useful for multiple-choice or checkbox questions.

3. Review Responses Individually for Detailed Insights

Switch to the individual response view to see each participant's answers in detail. This allows for a more thorough review of each submission.

4. Control the Response Collection as Needed

Use the toggle to stop or resume collecting responses. This is useful if you need to pause the response collection temporarily.

View Responses in Google Sheets

To view responses in Google Sheets, follow the process outlined below. 

1. Create a Linked Google Sheet for Responses

Link your form to a new Google Sheet by clicking the Google Sheets icon in the "Responses" tab. This step is crucial for more advanced data analysis.

2. Access and Review Responses in the Spreadsheet

Open the newly created sheet to see all responses organized in a spreadsheet format. This view allows for a comprehensive overview of all data collected.

3. Keep Track of New Responses in Real-Time

The Google Sheet linked to your form will update automatically as new responses come in. This feature ensures that your data analysis is always up-to-date.

We hope that you now have a better understanding of how to create a Google Forms waiver template. If you enjoyed this article, you might also like our article on how to show results after submitting in Google Forms or our article on how to share Google Forms results. If you want to know how to set up email notifications of Google Form responses, we also suggest checking out our detailed guide. 

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