Google Sheets 101. Step-by-step tutorial of 3 ways you can count cells IF NOT blank on Google Sheets. We'll take you through how to use COUNTA, COUNTIF, and SUMPRODUCT for this use-case, as well as other Google Sheets tips and tricks.
When using Google Sheets, there may be times where you have cells with no data. In these cases, you may want to count the number of cells that are not blank. This is possible by using Google Sheet COUNT functions!
COUNTA is a function for counting cells that are not empty. Sometimes, however, the COUNTA function doesn't catch hidden special characters, so we can use SUMPRODUCT or COUNTIF to resolve this issue.
If you do not know how to use these functions, this tutorial is for you.
In Google Sheets, the COUNTA function counts all the number of cells within a range that have values or a text string in it. It ignores cells that are empty while completing the count.
As an example, here is data that has blank cells within a range:
To count the number of cells that are not blank, just follow these steps.
Select a blank cell and type the =COUNTA function including the range of cells that you want to count. For example, we used =COUNTA(A2:A11).
Just hit enter, and the COUNTA function will automatically count the cells that are not blank.
You now have the total number of cells that have values in it!
COUNTA function is very useful in counting cells that are blank or have no data in it. However, there may be times that COUNTA counts cells that seem empty. This is because, technically, those cells are not blank but just have a white space appearing on it. It happens, for instance, when you use conditional formatting that makes it appear as blank or sneaking a function =”” in it!
To avoid this from happening, use SUMPRODUCT instead by following these steps:
Click on an empty cell and input the function =SUMPRODUCT(--(LEN(range)>0)) to count the cells that do not appear empty. In the process, the LEN function returns a value that is greater than zero while counting the number of characters that appear in the sheet.
Just click Enter and the number of the cells that have values in it will automatically appear.
If you have read the previous tutorials, Google Sheets hide some special characters from view because of their special functions: this include the apostrophe, that it uses to indicate that the number characters should be interpreted as a string (we used this to input phone numbers to Google Sheets). To solve this, we will learn how to use COUNTIF to count cells that are not blank and do not have special characters hidden.
As an example, let us look at this table:
How many cells have entries in the table? There are nine (9) entries in that table. However, if you apply COUNTA function to count the entries, the result would be thirteen (13):
The reason is that there are stray apostrophes and spaces in that table, and COUNTA counted them in. To exclude them from the count, we apply the COUNTIF function with a special attribute:
What happened? The “>0”&”*” serves as the condition to filter out cells that contain hidden characters, thus only the ones with letters and numbers are counted.
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IF: Allows you to check for specific conditions across a dataset
SUMIF: Use to sum numbers if they meet a certain condition..
SUMIFS: Sums data from cells that meet multiple criteria
COUNTIF: count data if it fulfils certain criteria
COUNTIFS: Count data that fulfils two or more criteria.
IFS: Allows you to combine many if functions in one statement
IFERROR: Replaces formula error messages with specified text or a blank cell.
IF THEN: Evaluates data against a condition and take a corresponding action when the result is TRUE.
IF AND: Combining the IF and AND functions allows you to include multiple conditions that must be met to return a TRUE result.
IF ELSE: Evaluates a condition, and takes one action when the result is TRUE and a different one when the result is FALSE.
Multiple IF: Learn how to use multiple if statements in a single formula
IF OR: Evaluates multiple conditions and produces a TRUE result when any of them are met.
IF Contains: Returns cells that contain a particular text.
AVERAGEIF: Calculate an average for numbers within a data range if they meet the provided criteria.