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How to use The Google Sheets IF AND Function (The Right Way!)
The IF AND function in Google Sheets combines the functionality of the IF and AND functions to create an IF AND statement that is fulfilled if all the stated conditions are met. You can use numeric and string (text) conditions and even combine them together as IF AND conditions to help you identify the entries that you need.
IF AND Google Sheets Syntax
The IF AND formula syntax is
=IF(AND(condition1, condition2, …), value_if_true, value_if_false)
Where
condition1 and condition2 are the conditions to fulfill. You can set more than two conditions
value_if_true is the value displayed if all the conditions are met
value_if_false is the value displayed if at least one of the conditions are not met
IF AND Google Sheets Examples
IF AND with Numeric Conditions
1: Identify the numeric conditions
For this example, we identify the following conditions and values to display:
condition1: Weighted Score is greater than 36
condition2: Criterion A score is more than 14
Value_if_true: “Excellent”
Value_if_false: “Very Good”
As condition1 relies on data stored in column E and condition2 relies on data stored in column B, we get the following conditions (assuming row 2):
condition1: E2 > 36
condition2: B2 > 14
Step 2: Input the function =IF(AND(condition1, condition2, …), value_if_true, value_if_false)
The function is
=if(and(E2>36,B2>14),"Excellent","Very Good")
Step 3: Press Enter.
You can extend IF AND down the column, giving you the following output:
IF AND with String Conditions
Step 1: Identify the string conditions
For this example, we identify two conditions and values to display:
condition1: Assessment A is “Excellent”
condition2: Assessment B is “High Efficiency”
Value_if_true: “Shortlist”
Value_if_false: “Assess further”
As condition1 relies on data stored in column F and condition2 relies on data stored in column G, we get the following conditions (assuming row 2):
condition1: F2=“Excellent”
condition2: G2=“High Efficiency”
The strings should be enclosed in double quotes.
Step 2: Input the function =IF(AND(condition1, condition2, …), value_if_true, value_if_false)
The function is
=if(and(F2="Excellent",G2="High Efficiency"),"Shortlist","Assess further")
Step 3: Press Enter.
You can extend IF AND down the column, giving you the following output:
IF AND with both String and Numeric Conditions
Step 1: Identify the conditions
For this example, we identify the following conditions and values to display:
condition1: Initial Recommendation is “Shortlist”
condition2: Criterion D is greater than 14
Value_if_true: “Admit”
Value_if_false: "Assess further”
As condition1 relies on data stored in column H and condition2 relies on data stored in column D, we get the following conditions (assuming row 2):
condition1: H2 = “Shortlist”
condition1: D2 > 14
The strings should be enclosed in double quotes.
Step 2: Input the function =IF(AND(condition1, condition2, …), value_if_true, value_if_false)
In our example, the function is
=if(and(H2="Shortlist",D2>14),"Admit","Assess further")
Step 3: Press Enter.
You can extend IF AND down the column, giving you the following output:
FAQs
How many conditions should I use?
There is theoretically no limit in the number of conditions you can add, but the limits come from the conditional logic you want to implement. This puts the realistic limit at to 2-3 conditions.
Can whole conditions be stored in another cell?
No. However, you can reference other cells when defining conditions.
Can I see the sample sheet?
Related IF Functions
IF: Allows you to check for specific conditions across a dataset
SUMIF: Use to sum numbers if they meet a certain condition..
SUMIFS: Sums data from cells that meet multiple criteria
COUNTIF: count data if it fulfils certain criteria
COUNTIFS: Count data that fulfils two or more criteria.
COUNT IF Not Null: Count cells if they contain data
IFS: Allows you to check for multiple if conditions in a single statement
IFERROR: Allows you to output values when an Error in a formula occurs
IFTHEN: Allows you tor write statements that use IF X Then Y Logic
IF ELSE: Evaluates a condition, and takes one action when the result is TRUE and a different one when the result is FALSE.
Multiple IF: Learn how to use multiple if statements in a single formula
IF OR: Evaluates multiple conditions and produces a TRUE result when any of them are met.
IF Contains: Returns cells that contain a particular text.
AVERAGEIF: Calculate an average for numbers within a data range if they meet the provided criteria.
