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How to use IF THEN in Google Sheets [Formulas and Examples]

May 8, 2024

The IF THEN function in Google Sheets…

If-then statements are a helpful logical tool for sorting and refining data in Google Sheets. Luckily, Google Sheets’ IF function makes it easy to format and apply such logical statements across a whole spreadsheet. All you need is a logical expression—the “if”—and the values you’d like entered in cases where the statement is true or false—the “then.”   

IF THEN Function Google Sheets Syntax

=IF(logical_expression, value_if_true, [value_if_false])



A number or an exact string of text and a logical operator. Google Sheets allows the use of six different logical operators that you can use to formulate your logical statement. These include: 

  • Equals (=)
  • Not equal to (<>)
  • Greater than (>)
  • Greater than or equal to (>=)
  • Less than (<)
  • Less than or equal to (<=)


The input made to the cell when the logical expression is TRUE. This can be a number, a string of text, or a mathematical calculation.


The input made to the cell when the logical expression is FALSE. Once again, numbers, text, and equations are all viable options.

IF THEN Function Google Sheets Examples

Let’s look at some examples to more concretely illustrate how these types of logical statements work with Google Sheets’ IF function. We’ll explore two different scenarios: one featuring a logical expression involving numerals that results in two possible text values, and another in which true and false results to a logical expression produce a value from a mathematical equation. 

You can follow along by clicking here to access our sample spreadsheet.

Using Numeric If-Then Statements

Google Sheets if then formula

Imagine you work for a charity that offers different membership levels based on the amount of monthly donations, with donors who give more than $100 per month included in the “Giving Circle” and those donating less recognized as “Contributors.” We’ve got a Google Sheets spreadsheet listing members alongside their monthly contribution. Let’s use the IF function to train Google Sheets to assign each member to the right level.

1. Choose a cell and type =IF(

If then Google Sheets

Select the first relevant cell in the column and type in the beginning of the IF function syntax.

2. Enter a logical expression 

Google Sheets if then

In our example, we want to distinguish between monthly contributions of $100 or more and those that are smaller. Simply select the relevant cell from the Monthly Contribution column and type the symbol for greater than or equal to (>=) and the number 100.

3. Add the value for a TRUE result

If statements Google Sheets

With our logical expression identifying numbers equal to or greater than 100, we want our TRUE result to fill the corresponding cell in the Level column with “Giving Circle.” 

4. Add the value for a FALSE result

Statement Google Sheets

Next, enter the value for the function to input in the cell in cases where the logical expression is FALSE. In this case, a member donating less than $100 per month is labeled a “Contributor.”

5. Type ) and hit enter

Google Sheets if statements

Close parenthesis to complete the syntax and hit enter to see your result. 

6. Select and drag the formula to other cells

Guide to Google Sheets if then statements

Once you have gotten your result, you can simply select the completed cell and drag it down the column to fill the remaining cells with the appropriate formula. Google Sheets will take care of the rest!

Using If-Then Statements With a Calculation

With Google Sheets’ IF function, you can also create statements that include a mathematical calculation. 

Say the charity uses a payment processing platform that keeps a percentage of each transaction as a fee, with rates varying depending on the total charge: 4% for amounts under $100 and 2% for charges equal to or more than that. The Monthly Contribution column reflects each member’s nominal pledge, or the gross amount, but the charity also wants the spreadsheet to indicate the net deduction taken by the payment processor. The IF function can automate this calculation across an entire column. Let’s see how 

1. Choose the cell and type =IF(

After you have created a new column for the Net Deduction, choose the first cell to begin entering the formula. 

2. Enter a logical expression 

Google sheets if calculation

Here, we select the relevant cell—in our case, B2, since the Monthly Contribution will determine the percentage deducted—and add the greater-than-or-equal-to operator (>=) and the numeral $100.

3. Add the calculation for a TRUE result

How to use formula

Monthly charges of $100 or more will meet the logical expression and thus receive a deduction of 2%. We simply select the cell, add the multiplication symbol, and 0.02.

4. Add the calculation for a FALSE result

False result example

Monthly contributions below $100 will produce a false result and should receive a deduction of 4%. Select the cell in the Monthly Contribution once again, add a multiplication symbol and the relevant amount, here.04. 

5. Type ) and hit enter

Closing the parentheses completes and triggers the function, producing the result.

6. Select and drag the formula to other cells

Easy guide to spreadsheet formula

Once again, we can simply select the cell and drag down to fill, allowing the spreadsheet to make the necessary adjustments for every parallel cell in the Monthly Contribution column. 

Related IF Functions 

IF: Allows you to check for specific conditions across a dataset

SUMIF: Use to sum numbers if they meet a certain condition..

SUMIFS: Sums data from cells that meet multiple criteria

COUNTIF: count data if it fulfils certain criteria

COUNTIFS: Count data that fulfils two or more criteria.

COUNT IF Not Null: Count cells if they contain data

IFS: Allows you to check for multiple if conditions in a single statement

IFERROR: Allows you to output values when an Error in a formula occurs

IF AND: Combining the IF and AND functions allows you to include multiple conditions that must be met to return a TRUE result.

IF ELSE: Evaluates a condition, and takes one action when the result is TRUE and a different one when the result is FALSE.

Multiple IF: Learn how to use multiple if statements in a single formula

IF OR: Evaluates multiple conditions and produces a TRUE result when any of them are met.

IF Contains: Returns cells that contain a particular text. 

AVERAGEIF: Calculate an average for numbers within a data range if they meet the provided criteria. 

Use our payment due reminder software to easily set up custom reminders from your spreadsheet in just a few clicks. 

If you want to learn how to send emails based on dates in Google Sheets, we also suggest checking out our detailed guide. 

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