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Google Forms Report Generator (Easiest Way in 2024)

In this article, we will show you how to set up a Google Forms report generator. Simply follow the process below. 

How to Access Google Forms Report

Follow the steps below to access Google Forms report generator. 

1. Start a New Form or Open an Existing One

Begin by either crafting a new Google Form or accessing an existing one to gather the data for your report.

google forms report generator

2. Distribute Your Form to Collect Responses

Use the 'Send' button to distribute your form. You can share it through email, a direct link, or on social media platforms to collect responses.

google forms report

3. Wait for Responses to Accumulate

Allow some time for respondents to submit their answers. Google Forms automatically collects and organizes this data.

4. Go to 'Responses' to See Collected Data

Navigate to the 'Responses' tab in your form. Here, all the collected responses are displayed along with automatically generated summaries, including charts for quick analysis.

generate report from google forms

In the 'Responses' tab, examine the summary and visual representations provided by Google Forms for each question, aiding in a quick understanding of the collected data.

5. Export Responses to Google Sheets for Detailed Analysis

For an in-depth report, click the Google Sheets icon within the 'Responses' tab. This action creates a spreadsheet containing all the detailed response data.

How to Generate Report from Google Forms

Follow the steps below to generate a report from your Google Forms data. For this example, we will use an incident report data from Google Forms and use the type of incident category to create a chart for a report.

1. Access Your Form Responses in Google Sheets

Start by opening the Google Sheets document that's collecting responses from your incident report form. This sheet contains all the raw data submitted.

2. Prepare the Data for Analysis

Before creating a chart, you need to summarize the data. Create a new sheet in the same document to organize the types of incidents reported into categories.

3. Count Each Type of Incident

In the new sheet, list each category of incident (Theft, Injury, Property Damage, Harassment, Other) in separate rows. Next to each category, use the COUNTIF function to count occurrences of each incident type. For instance, you can enter ‘=COUNTIF('Form responses 1'!I2:I9, "Theft")’ in cell B2 to count all instances of 'Theft' in column I of Form responses 1. Set up the same formula to the rows below it according to the type of incident.

4. Create a Table of Incident Types and Their Counts

Use the data prepared in the previous step to create a simple table. This table should have two columns: one for the incident type and one for the count of each type. Highlight the table you've created with the incident types and their counts. This is the data you will use to generate your chart.

5. Insert a Chart to Visualize the Data

With your data selected, go to the menu and click "Insert", then choose "Chart". Google Sheets will suggest a chart type. For a categorical summary like this, a pie chart or bar chart is usually most effective.

6. Adjust the Chart Type if Necessary

In the Chart Editor on the right side, you can change the chart type by selecting "Chart type". Adjust your chart to best represent your data, depending on your preference for visual presentation.

7. Customize Your Chart for Greater Impact

Still in the Chart Editor, customize your chart's appearance. You can change the title, adjust the legend, modify the colors, and more to make the chart clearer and more visually appealing.

8. Analyze the Visualized Data

Review your chart to understand the distribution of incident types reported. This visualization makes it easier to see which incidents are most common and may require further action.

9. Share Your Insights

Finally, share your analysis by either giving stakeholders access to the Google Sheet or exporting the chart.

To export, click on the chart, then choose "Download" from the menu in the upper right corner of the chart to save it as an image.

We hope that you now have a better understanding of how to set up Google Forms report generator. If you enjoyed this article, you might also like our article on how to set up a Google Forms incident report template or our article on how to set up a Google Forms daily report.

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