How ASM Global Soldier Field saves over 20 hours each week on invoice processing

20 hours
saved each week
1k
invoices processed each month
15 minute
initial setup time
"What used to take us 20 hours each week now takes just 30 seconds per invoice. Lido has completely transformed our workflow."
Roham Giahi
Accounts Payable Manager
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Soldier Field
Soldier Field manages Chicago’s iconic lakefront stadium, hosting NFL games, world‑tour concerts, and civic events for millions of visitors each year.
Document type(s)
Invoices
Industry
Event management
# of Employees
1,000+
Headquarters
Chicago, IL
Alternatives tried
Chat GPT, Power Automate

Challenge

Hundreds of invoices from hundreds of vendors, each with their own layout

Soldier Field ASM Global, a leading venue management organization, oversees multiple locations, including Soldier Field in Chicago and four other parks in the area. Managing these high-traffic venues involves significant financial operations, particularly the processing of invoices for numerous vendors after each event.

Roham, the Accounts Manager at Soldier Field ASM Global, faced a daunting challenge: handling 300 to 400 vendor invoices every week. Before implementing Lido, this process consumed approximately 20 hours per week. The manual nature of invoice processing—extracting relevant information from PDFs, entering data into their ERP system, and verifying accuracy—made the workflow inefficient and error-prone.

Rohan explored various automation solutions, including GPT models, Power Automate, and AI agents, but none were customizable enough to extract the specific information needed from PDFs. These tools failed to account for vendor-specific invoice formats, requiring significant manual intervention. Frustrated with these limitations, Roham sought a more flexible and precise automation solution.

"Before using Lido, processing 300 to 400 invoices every week took up 20 hours of our time. No AI agent, GPT, or Power Automate could extract the information we needed from PDFs"

Solution

Lido helps Soldier Field process all of their different vendor rules at scale

After discovering Lido, Roham was able to implement an automated workflow tailored to the unique needs of Soldier Field ASM Global. Working closely with Lido’s team, Rohan refined the automation process to extract, categorize, and process invoice data efficiently.

With Lido’s solution, Roham was able to:

  1. Extract key invoice details such as invoice number, date, line items, and total amount without manual entry.
  2. Customize extraction prompts to accommodate different vendor invoice formats.
  3. Eliminate redundant data, ensuring that only necessary information was imported into their ERP system.
  4. Reduce the invoice processing time per document from 2 minutes to just 30 seconds.
  5. Standardize formatting, including ensuring all descriptions appeared in uppercase as per internal requirements.

"After working with Lido and setting up the right prompts, we were able to heavily automate the process. We freed up 70% of one person's time."

Results

Soldier Field's invoices are now processed in minutes, not days

Implementing Lido led to a drastic improvement in efficiency and accuracy at Soldier Field ASM Global. The results included:

  1. 90% reduction in manual processing time: Invoice processing that previously took 20 hours per week now takes a fraction of that time.
  2. 30-second processing per invoice: Compared to the previous 2-minute processing time per invoice, Lido accelerated workflow execution significantly.
  3. Scalability and adaptability: The same automated workflow can now be applied to multiple vendors with minimal adjustments, ensuring consistency and reliability across different invoice formats.

"Now, I just upload the invoice, and in 30 seconds, it's done. I don’t have to manually enter line items or worry about formatting, it's all automated."

Automate your document processing today
Trusted by 1,000+ paying customers