Using a payroll template in Google Sheets is useful for streamlining payroll processing and ensuring accuracy. Get a copy of our free Google Sheets payroll template here.
Select File > Make a copy.
Follow the steps below to use our payroll template in Google Sheets.
Start by specifying the pay period at the top of the template where it says [Indicate here the date range]. Replace this text with the specific dates for which you are calculating payroll, e.g., "March 1-15, 2024".
For each employee, fill in the number of hours worked on each day from Monday to Sunday. If an employee didn't work on a particular day, you can leave that cell as 0 or enter a dash (-).
In the column marked "HOURLY RATE $", input the agreed-upon hourly wage for each employee.
Fill in the respective percentages for "STATE TAX %", "FEDERAL TAX %", "SOCIAL SECURITY TAX %", and any "OTHER %" deductions that apply to each employee. These should be in percentage form (e.g., 5 for 5%).
The template will automatically calculate the "TOTAL HOURS", "GROSS AMOUNT $", "TOTAL TAXES %", "TOTAL TAXES $", and the "NET AMOUNT $" based on the inputs you provide. Ensure that the hours worked and hourly rates are correct as these directly influence the calculations.
Repeat the process for all employees listed in the template, ensuring that their hours, rates, and deductions are accurately recorded.
Once all information has been entered, review the entire sheet to ensure that all data is accurate and complete. Pay special attention to the hours worked and tax percentages to ensure there are no mistakes.
We hope that you now have a better understanding of how to use our Google Sheets payroll template. If you enjoyed this article, you might also like our article on our free shot list Google Sheets template or our article on Google Sheets sign up sheet template.
