How to Make a Timesheet in Google Forms (Easiest Way in 2023)
In this article, we will show you how to make a timesheet in Google Forms along with how to view responses in the Google Forms and Google Sheets interface. Simply follow the steps below.
Google Forms Timesheet
How to Make a Timesheet in Google Forms
Here’s how to make a timesheet in Google Forms to streamline your time-tracking process:
1. Create a New Timesheet Form
Begin by selecting the "+ Blank" button on the Google Forms main page. This action creates a new blank form for you to customize as your timesheet.
2. Name and Describe the Timesheet Form
Provide a clear name, such as "Employee Timesheet". Add a brief description to set the context and purpose of the form.
3. Add Questions for Employee Timesheet Fields
Click on the "+" button on the right side of the screen to start adding various questions. This will serve as fields for employees to fill out in their timesheets.
4. Insert Date and Time Fields for Work Shifts
To capture details of the work shift:
Add Date: Select "Date" from the question type dropdown, label it "Date", and toggle on "Required".
Add Start Time: Label it "Start Time", select "Time" from the question type dropdown, and toggle on "Required".
Add End Time: Label it "End Time", select "Time" from the question type dropdown, and toggle on "Required".
5. Include Short Answer Fields for Employee Details
Utilize the "Short Answer" question type to request essential employee information, such as Name and Employee ID.
6. Integrate Paragraph Field for Task Descriptions
Add a "Paragraph" question type where employees can provide detailed descriptions of the tasks they performed during their shift.
7. Insert Time Fields to Log Break Duration
To track break times, add two "Time" questions, one for break start time and the other for break end time.
8. Mark All Essential Questions as Required
Ensure all critical fields are filled out by selecting the "Required" option located at the bottom of each question box.
9. Customize Timesheet Form's Appearance
Navigate to the "Customize Theme" option. This is represented by a palette icon to modify the form's colors, fonts, and background as desired.
10. Preview and Test the Timesheet Form
Click the "Eye" icon at the top to preview your form.
Test the form by completing all the fields to ensure they function as intended.
11. Share the Timesheet Form with Employees
Once you are satisfied with your form, click on the "Send" button at the top-right corner and choose your preferred method of sharing the form with your employees.
Viewing Timesheet Responses in Google Forms
Here’s how to view responses using the Google Forms interface:
1. Navigate to the 'Responses' Tab
Click the "Responses" tab at the top of your open form. This action directs you to a section showcasing all collected responses.
2. View a Summary of All Responses
Upon entering the "Responses" section, you are presented with a visual summary of the data.
3. Access and Examine Individual Form Responses
Switch to the "Individual" tab to closely examine each respondent's answers. Here, you can view the specifics of each response. You can navigate between different submissions using the left and right arrows.
Viewing Timesheet Responses in Google Sheets
To efficiently review and analyze the timesheet data you've collected, follow the steps below.
1. Access Responses Tab in Your Open Employee Timesheet Form
In your open "Employee Timesheet" form, identify and click on the tab labeled "Responses" at the top. This tab will lead you to a section where all submitted timesheet responses are collected and managed.
2. Initiate the Linking Process to Google Sheets via the 'Link to Sheets' Icon
In the Responses section, locate 'Link to Sheets' and Click this to begin the process of linking your collected form responses to a Google Sheets document.
3. Define Destination for Saving Timesheet Responses
A dialog box will appear, offering you options to either create a new spreadsheet or use an existing one. It's advised to create a new sheet named "Employee Timesheet Responses."
4. Open and Review Saved Responses in Google Sheets
After selecting "Create" or "Select", a Google Sheets tab will automatically open which displays all the responses submitted via your Employee Timesheet form. Here, you can review the responses in an organized and tabular format.
5. Share or Download the Compiled Timesheet Data
If you wish to share the data with others, use the "Share" button in Google Sheets.
For an offline copy, you can download the sheet by navigating to "File" > "Download" and choosing your preferred file format.