In this article, we will show you how to make a timesheet in Google Forms along with how to view responses in the Google Forms and Google Sheets interface. Simply follow the steps below.
Here’s how to make a timesheet in Google Forms to streamline your time-tracking process:
Begin by selecting the "+ Blank" button on the Google Forms main page. This action creates a new blank form for you to customize as your timesheet.
Provide a clear name, such as "Employee Timesheet". Add a brief description to set the context and purpose of the form.
Click on the "+" button on the right side of the screen to start adding various questions. This will serve as fields for employees to fill out in their timesheets.
To capture details of the work shift:
Add Date: Select "Date" from the question type dropdown, label it "Date", and toggle on "Required".
Add Start Time: Label it "Start Time", select "Time" from the question type dropdown, and toggle on "Required".
Add End Time: Label it "End Time", select "Time" from the question type dropdown, and toggle on "Required".
Utilize the "Short Answer" question type to request essential employee information, such as Name and Employee ID.
Add a "Paragraph" question type where employees can provide detailed descriptions of the tasks they performed during their shift.
To track break times, add two "Time" questions, one for break start time and the other for break end time.
Ensure all critical fields are filled out by selecting the "Required" option located at the bottom of each question box.
Navigate to the "Customize Theme" option. This is represented by a palette icon to modify the form's colors, fonts, and background as desired.
Click the "Eye" icon at the top to preview your form.
Test the form by completing all the fields to ensure they function as intended.
Once you are satisfied with your form, click on the "Send" button at the top-right corner and choose your preferred method of sharing the form with your employees.
Here’s how to view responses using the Google Forms interface:
Click the "Responses" tab at the top of your open form. This action directs you to a section showcasing all collected responses.
Upon entering the "Responses" section, you are presented with a visual summary of the data.
Switch to the "Individual" tab to closely examine each respondent's answers. Here, you can view the specifics of each response. You can navigate between different submissions using the left and right arrows.
To efficiently review and analyze the timesheet data you've collected, follow the steps below.
In your open "Employee Timesheet" form, identify and click on the tab labeled "Responses" at the top. This tab will lead you to a section where all submitted timesheet responses are collected and managed.
In the Responses section, locate 'Link to Sheets' and Click this to begin the process of linking your collected form responses to a Google Sheets document.
A dialog box will appear, offering you options to either create a new spreadsheet or use an existing one. It's advised to create a new sheet named "Employee Timesheet Responses."
After selecting "Create" or "Select", a Google Sheets tab will automatically open which displays all the responses submitted via your Employee Timesheet form. Here, you can review the responses in an organized and tabular format.
If you wish to share the data with others, use the "Share" button in Google Sheets.
For an offline copy, you can download the sheet by navigating to "File" > "Download" and choosing your preferred file format.
Click here to make a copy of our demo form.
We hope that you now have a better understanding of how to make a timesheet in Google Forms. If you enjoyed this article, you might also like our article on how to set up captcha in Google Forms or our article on how to limit checkbox selection in Google Forms. If you want to know how to send an email based on responses on Google Forms, we also suggest checking out our detailed guide.
