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How to Create an Order Form in Google Forms (2023 Update)

3.5 minutes

In this article, we will show you how to create an order form in Google Forms in just a few clicks. We also provide a basic template for you to get started. Simply follow the steps below.

How to Create an Order Form in Google Forms

Step 1: Start a new form.

Go to Google Forms. To start a new form, click on the "Blank" page, or choose a template from the template gallery if you see one that fits your needs.

google forms order form

Step 2: Name your form. 

Click on the "Untitled form" at the top to give your form a name. You can also add a description below the title if necessary to provide instructions or information about the order process.

Here's an example:

Form title: "Clothing Store Order Form"

Description: "Fill out this form to place an order for our premium clothing line. We'll send you a confirmation email with the invoice and delivery details."

how to create an order form in google forms

Step 3: Add questions to your order form. 

Click on the "Untitled Question" and type in the first question or item name, depending on how you want to structure your order form.

Choose the type of question from the drop-down menu on the right side of the question.

google order forms

For item selection: Use the "Checkboxes" or "Multiple choice" options so customers can select the items they want to order. Add an option for each item you are selling.

For quantity: You may ask for the quantity as a "Short answer" question and set it as a required question.

For customer information: Add questions for the customer's name, email address, phone number, etc. These should typically be "Short answer" types and be marked as required.

For special requests or additional information: Use the "Paragraph" question type, which allows for longer responses.

For example, we can ask the customer for the following information:

1. Full Name

Question Type: Short answer

2. Email Address

Question Type: Short answer

3. Delivery Address

Question Type: Paragraph

google forms order form template

Tip: You can toggle the "Required" option at the bottom to ensure that the customer doesn't skip any important field. 

google forms order form quantity

For the product selection, you can follow this basic structure: 

1. T-Shirt ($15)

Question Type: Dropdown (with options like Small, Medium, Large)

Description: Select the size you want to order.

2. Quantity

Question Type: Short answer

Description: Please enter the amount you wish to order. 

To add a description, click on the three-dot menu on the bottom-right corner of the question box. Select "Description."

order form google forms

Here's what our example looks like:

order form template google forms

Step 4: Add Images or Videos (Optional)

If you want to show images of the items, click on the image icon on the right side of the question to upload an image or link to an image URL.

create an order form in google forms

For videos, like tutorials or product showcases, click on the "play" icon on the right and paste the video link.

Step 5: Customize the Appearance (Optional)

Click on the palette icon in the top right to choose a color theme or add a header image to make your form visually appealing.

Step 6: Set Up Response Destination

Click on "Responses" at the top of the form.

Here you can see a summary of responses. You can click on the Google Sheets icon to create a spreadsheet that will record all responses.

Step 7: Configure Settings

Go to the Settings tab. Here, you can set up things like "Collect email addresses," "Response receipt," "Limit to 1 response," and whether to allow editing after submission.

Step 8: Send Your Form

Click the "Send" button at the top right when you're ready to share your form.

You can send via email directly from the form, get a shareable link, or embed the form on your website.

Step 9: Test Your Form

Before sending it out to everyone, fill out the form yourself to make sure everything is working as it should be. To do this, click the preview mode (looks like an eye).

How to Set Minimum Order Quantity in Google Forms 

You can use the data validation feature in Google Forms to set a minimum order quantity. Here's how to do it:

Step 1: Add your question.

Click the + icon on the right. Set the question type to "Short answer" by clicking the dropdown menu next to the question. 

We will use our earlier example:

Step 2: Enable response validation.

At the bottom right of the question box, click the three-dot menu and select "Response validation."

Step 3: Set the validation rule.

Set the validation criteria to "Number," "Greater than or equal to" and specify the minimum number. For example, you can set it to 5.

Step 4: Customize the error message.

Provide an error message that users will see if they enter a number below the minimum. Following our example, we can set it to: "Minimum order quantity is 5." 

Make sure to test it in preview mode. Click on the eye icon at the top right.

Google Forms Order Form Template

Below is a basic template you can follow to create an order form in Google Forms. Remember that you will need to customize the text to suit your specific petition.  

We hope this article has helped you and given you a better understanding on how to create an order form in Google Forms.

You might also like our article on how to set answers in Google Forms or our guide on how to add payment options in Google Forms. To optimize your workflow better, we recommend reading our article on how to set up Google Forms to send custom emails based on responses.

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