How to Download Google Forms as PDF (Easiest Way in 2023)
In this article, we will show you how to download Google Forms as PDF in just a few clicks. Simply follow the steps below.
Download Google Forms to PDF
Save Google Forms as PDF
Here’s how to save Google Forms as PDF:
1. Access Print Options via the Top Right Menu
Once you have your desired Google Form open, locate the three vertical dots in the top right corner of the page. Click on these dots to reveal a dropdown menu and select the "Print" option.
2. Select 'Save as PDF' in Print Settings
A print settings menu will appear. In this menu, choose "Save as PDF" from the list of available printers or destinations.
3. Save and Choose File Location
After ensuring "Save as PDF" is selected, click on the "Save" button.
A window will prompt you to choose a location on your computer where you'd like to save the form as a PDF.
4. Confirm Successful PDF Download
Navigate to the location where you saved the file and open the PDF to ensure that the Google Form has been successfully downloaded and saved in the correct format.
Save All Google Forms Responses as PDF
Here’s how to save all Google Forms Responses as PDFs:
1. Navigate to the 'Responses' Tab
Open your Google Form and click on the "Responses" tab at the top. Here, you'll find a collection of all the responses submitted via your form.
2. Access Responses Using Google Sheets
To view the responses in an organized manner, click on "View in Sheets". This action will open all the responses in a Google Sheets spreadsheet that is arranged in rows and columns.
3. Begin the PDF Download Process
Once in Google Sheets, go to the upper left corner and click on "File". A dropdown menu will appear. Hover your cursor over "Download", which will present several file format options. From this list, select "PDF Document".
4. Customize PDF Settings
Upon selecting "PDF Document", a settings window will pop up. Here, you can tailor the PDF to your preferences.
Select Layout and Paper Size: Select your preferred orientation (portrait or landscape) and paper size (e.g., A4, Letter). This will ensure that your PDF appears in the layout you desire.
Fine-tune Margins and Scaling: Fine-tune the margins and scaling options to ensure your content fits well within the pages of the PDF, without being overly stretched or compressed.
Export the Adjusted File: Once satisfied with your settings, click on the "Export" button. This action will prepare the file for download.
5. Verify Successful PDF Download
Navigate to the location on your computer where you've chosen to save the file. Open the PDF to confirm that all responses are presented accurately and in your preferred format.
Save Individual Responses as PDF
Here’s how to save Individual Google Forms Responses as PDF:
1. Go to 'Responses' Tab in Google Form
Open your Google Form and click on the "Responses" tab to view all responses.
2. Select and View an Individual Response
Choose an individual response from the list to view its details.
3. Access Print Options for Individual Response
Once viewing an individual response, click on the print icon or use the keyboard shortcut (Ctrl+P or Command+P) to open the print menu.
4. Select 'Save as PDF' in Print Settings
In the print settings menu that appears, choose "Save as PDF" from the list of available printers or destinations.
5. Save and Choose File Location
Click on the "Save" button and a window will appear prompting you to choose a location on your computer to save the individual response as a PDF.
6. Confirm Successful PDF Download
Navigate to the saved location and open the PDF to confirm that the individual response has been successfully downloaded as a PDF.
We hope that you now have a better understanding of how to download Google Forms as PDF.
You might also like our articles on how to duplicate Google Forms and how to make an answer key in Google Forms. To optimize your workflow better, we recommend reading our guide on how to use Google Forms as an approval tool.
