In this article, we will show you how to make a sign up sheet on Google Forms. Simply follow the steps below.
How to Create a Sign up Sheet in Google Forms
Follow the process below to make a sign up sheet on Google Forms to gather participant information for any event or activity effortlessly.
1. Create a New Blank Form
Navigate to the main page of Google Forms and click on the "+ Blank" button. This action will create a fresh, untitled form, providing you with a canvas to design your signup sheet.
2. Name the Form "Sign up Sheet" and Add a Description
At the top of the page, you'll find an untitled form. Click on it and type "Sign up Sheet" or any other relevant title.
Below the title, there's a space for a description. Here, you can add a brief explanation or instructions, such as "Please fill out this form to sign up for the event."
3. Insert Fields for Names and Email Addresses
To collect participant information, click the "+ Add Question" button to create fields.
Start by naming the first field "First Name," the second field "Last Name," and the third field "Email Address."
4. Choose Suitable Question Types for Each Field
For the name fields, ensure that the 'Short answer' type is selected, allowing participants to input text freely. For the email field, still choose 'Short answer.'
5. Incorporate a Dropdown for Time Slot Selection
Click on "+ Add Question" again and create a field named "Preferred Time Slot."
Choose the 'Dropdown' question type and enter the available time slots as options, making it easy for participants to choose.
6. Apply Response Validation for Correct Email Input
Click on the three dots (options) on the email question, select 'Response validation.'
Choose 'Text', and 'Email' to ensure participants will input a valid email address format.
7. Personalize the Form with Themes and Colors
Personalize the appearance by clicking on the palette icon on the top right. Here, you can change the color scheme, font, and background to make your signup sheet visually appealing.
8. Adjust Response Settings for Convenience
To configure settings like collecting email addresses or limiting responses, click on "Settings" located at the center top next to "Responses". Here, you can adjust the preferences as needed.
9. Preview and Test the Form
Click the eye-shaped "Preview" icon on the top right to open your form as a participant would see it. Test all fields and ensure that the form behaves as expected.
10. Distribute the Form Using Various Methods
Once you're satisfied with your form, click on the "Send" button in the top right corner.
You can share your form in the following ways:
Via Email: Input the recipient's email address, subject, and message. Click "Send."
Via Shareable Link: Click on the 'Link' icon and copy the link. Share it through messages, social media, etc.
Embed in a Webpage: Click on the '< >' icon to get the embed code, and paste it into your webpage's HTML.
11. Monitor Sign up Entries Under 'Responses'
After sharing your form, you can monitor and review the responses by clicking on the "Responses" tab at the top of your form.
We hope that you now have a better understanding of how to make a signup sheet on Google Forms. If you enjoyed this article, you might also like our article on setting up multiple choice vs checkboxes in Google Forms or our article on creating a ticketing system in Google Forms. If you want to know how to get email notifications for new responses on Google Forms, we also suggest checking out our detailed guide.