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Google Forms Rental Application: How to Make one in 2024

In this article, we will show you how to make a Google Forms rental application template. Simply follow the steps below

How to Create a Google Forms Rental Application

Here’s how to create a Google Forms rental application to ensure an efficient and organized way to collect client information.

1. Start with a Blank Template for Customization

Begin by selecting the 'Blank' template. This allows full customization of your form, essential for tailoring it to specific rental application requirements.

google forms rental application

2. Enter a Specific Title for Your Rental Application Form

Click on 'Untitled form' at the top and type a specific title, such as 'Rental Application Form'. This title will be the first thing applicants see, so make it clear and relevant.

google forms rental application template

3. Provide a Clear Description of Your Form's Purpose

Below the title, add a concise description. For example, 'Please complete this rental application form with accurate information to be considered for tenancy'. This helps applicants understand the form's purpose and importance.

4. Add Relevant Questions for Rental Applicants

Use the '+' button on the right sidebar to add different types of questions. Include essential fields like 'Full Name', 'Contact Information', 'Employment History', and 'Previous Rental Experience'. These questions gather critical information from applicants.

5. Select Appropriate Response Types for Each Question

For each question, select a suitable response format from the dropdown menu.

can you create a google form rent application

Choose 'Short answer' for brief responses like names or contact numbers, and 'Paragraph' for longer, detailed answers.

6. Make Crucial Questions Mandatory to Answer

Ensure applicants don't skip important questions. Turn on the 'Required' switch next to critical questions like 'Full Name', 'Contact Information', ensuring no crucial details are missed.

7. Organize the Form into Clear Sections for Easy Navigation

Divide your form into clear sections such as 'Personal Information', and 'Rental History', using the two-page icon. This helps applicants navigate the form easily and ensures they receive structured responses.

8. Thoroughly Review Your Form for Completeness and Clarity

Carefully review each question and section. Ensure all necessary information is asked in a clear, understandable manner. Remove any redundant or unclear questions.

9. Preview Your Form as an Applicant Would See It

Click the eye icon to preview your form. This allows you to experience the form as an applicant, ensuring the layout is intuitive and the questions are clear.

10. Distribute Your Form

After finalizing, click 'Send' at the top.

You can share your form via email, copy a link to share manually or get a code to embed it on a website. Choose the method that best suits your distribution plan.

View responses in Google Forms Interface

Here’s how to view responses in the Google Forms interface:

1. Navigate to the 'Responses' Tab

Click on the 'Responses' tab at the top of your Google Form. This tab contains all the submitted responses.

2. Overview of Collected Responses

In the 'Responses' section, view a summary of all responses. This overview includes charts and quick insights.

3. View Individual Responses

For detailed viewing, select the 'Individual' tab. Here, you can scroll through each submission separately.

View responses in Google Sheets

Here’s how to view responses in the Google Sheets interface:

1. Access Linked Google Sheet from Google Forms

If your form is already linked to a Google Sheet, open the sheet. If not, in Google Forms, click on the Google Sheets icon in the 'Responses' tab to create and link a new sheet.

2. Browse Through All Form Responses

Each question from your form corresponds to a column in the sheet. The first row contains question titles, and each subsequent row represents a response. Each row is a separate form submission, with answers aligned under the respective questions.

3. Share Sheet for Collaborative Viewing or Analysis

To share the Google Sheet with others, click the 'Share' button in the upper right corner. Enter email addresses or copy the link to give others access.

Google Forms Rental Application Template

Click here to create a copy.

We hope that you now have a better understanding of how to create a Google Forms rental application template. If you enjoyed this article, you might also like our article on how to make a Google Form close at a certain time or our article on how to add a fillable table in Google Forms. If you want to know how to set up a response email notification on Google Forms, we also suggest checking out our detailed guide. 

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