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Google Forms to Asana Integration (Easiest Way in 2024)

In this article, we will show you how to set up Google Forms to Asana integration. Simply follow the process below. 

Google Forms to Asana Integration

Follow the process below to integrate Google Forms to Asana.

1. Decide Why You're Linking Google Forms and Asana

Identify your main objective for integrating Google Forms with Asana. Whether it's to streamline task assignments, gather customer feedback, or manage event registrations, understanding this will guide your setup process.

2. Create Your Information Collection Form on Google Forms

Navigate to Google Forms and design a form that captures all necessary information for your tasks in Asana. Think about what details you need for each task, such as title, description, due date, and assignee, and ensure there's a corresponding question for each in your form.

google forms asana

3. Prepare an Asana Project to Receive Tasks

Log into Asana and set up a new project where tasks from your Google Form will be organized. This project should reflect the type of tasks you're creating, whether they're for a specific team, project phase, or type of work. For this example, we will select "list" for its default view.

google forms to asana

4. Select an Integration Platform like Zapier 

Choose a platform that supports automation between Google Forms and Asana. Visit the website of your chosen service, create an account if you don't have one already, and search for a pre-built integration (Zapier calls these "Zaps") for Google Forms and Asana. For this example, will use Zapier. Select "Create" to make a zap (integration).

google forms asana integration

5. Link Your Google Form to the Chosen Integration Tool

Within the integration platform, select "Trigger" and set up a new workflow with Google Forms as the trigger. This will require you to log into your Google account and grant the integration tool permission to access your forms.

6. Specify the Trigger for the Integration in Google Forms

Select the specific form you wish to integrate and choose a trigger event, usually "New Form Response." This means the workflow will start every time a new form submission is added to the linked Google Sheets.

For the trigger, select the form in the drop-down that you want to use for the integration process.

7. Connect Asana to Your Integration Setup

Now, set Asana as the action in your workflow. Log into your Asana account when prompted and give the integration tool permission to access it.

You'll then choose event you want to integrate. For this example, we will select "Create task".

8. Map Google Form Responses to Asana Task Fields

Configure the task details in Asana based on your form responses. This involves mapping form fields to task attributes in Asana, such as using the form's "Name" field for the task's title and the "Comments" field for the task's description.

9. Conduct a Test to Verify the Integration Works

Perform a test run by submitting a response on your Google Form. Check Asana to verify that the submission correctly creates a new task with all the mapped details. Adjust your settings if necessary.

10. Activate Your Google Forms to Asana Integration

Once you're satisfied that the integration works as intended, activate it. Now, every time someone fills out your Google Form, a new task will be automatically created in Asana with the relevant information.

We hope that you now have a better understanding of how to integrate Google Forms to Asana. If you enjoyed this article, you might also like our article on what ‘unlink form’ in Google Forms means or our article on how to set up a Google Forms expense report.

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