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How to Copy Emails from Excel to Outlook (2024 Update)

In this article, we will show you how to copy emails from Excel to Outlook. Simply follow the process below. 

How to Copy Emails from Excel to Outlook

Follow the simple steps below to copy email addresses from Excel to Outlook. 

1. Set Up Email Column in Excel

In your Excel file, organize all the email addresses you want to email. Place them in a single column, ensuring each email address is in its own row. This setup is crucial for easy copying later.

how to copy emails from excel to outlook

2. Concatenate Emails in Excel with Semi-Colons

To make the emails compatible with Outlook's format, use an Excel formula to join them with semi-colons. In a new column beside your emails, enter the formula =A2&";" (assuming your emails are in column A).

how to copy email addresses from excel to outlook

Drag the fill handle down to apply this formula to all email cells, creating a semi-colon-separated list in the new column.

how to copy email addresses from outlook to excel

3. Launch Outlook and Initiate New Email Composition

Open Microsoft Outlook on your computer. After logging into your account, click on 'New Email' or 'New Message'. This action opens a blank email template where you can add recipients, a subject, and the email body.

copy email addresses from excel to outlook

4. Insert Formatted Emails into Email Recipient Field

Go back to your Excel file and copy the concatenated email addresses from the new column. Then, in the Outlook email window, paste these addresses into the desired field: 'To', 'Cc', or 'Bcc'. The semi-colon separation ensures each address is recognized as a separate recipient.

how to copy email address from outlook to excel

5. Draft the Email Content

Compose your email by adding a subject in the subject line and writing your message in the body. Attach any necessary files using the attachment options. This step is where you personalize your email for the recipients.

how to copy email from outlook to excel

6. Send the Email to Excel Contacts

Before sending, review your email for any errors or omissions. Once satisfied, click the 'Send' button. This action will send your email to all the recipients you pasted from Excel.

We hope that you now have a a better understanding of how to copy emails from Excel to Outlook. If you enjoyed this article, you might also like our article on how to hyperlink an Excel file in an email or our article on how to import email addresses from Excel to Outlook.  

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