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How to Invite Someone to Google Calendar (Easiest Way in 2024)

In this article, we will show you how to invite someone to a Google Calendar and a Google Calendar event. Simply follow the process below. 

How to Invite Someone to a Google Calendar

Follow the steps below to invite someone to your Google Calendar and allow them to view or edit your events and schedules.

1. Open Calendar Settings

Access your Google Calendar's settings by clicking on the gear icon located at the top right corner of the calendar interface. Select 'Settings' to modify your calendar.

how to invite someone to google calendar

2. Select Your Calendar

In the settings menu, you'll see a list of your available calendars on the left side. Click on the specific calendar you wish to share with others.

how to invite people to google calendar

3. Go to 'Share with Specific People or Groups'

Within the settings for your chosen calendar, scroll down to find the 'Share with specific people' option. This section allows you to manage who can see your calendar.

how to invite someone to a google calendar

4. Add People to Share With

Click on 'Add people and groups' in the sharing section.

how do i invite someone to my google calendar

Here, you can input the email addresses of the individuals you want to give access to your calendar. You can add multiple people.

how to invite someone to your google calendar

5. Set Permission Levels

For each person you add, select a permission level from the dropdown menu. Options vary from viewing-only permissions ('See only free/busy') to full editing rights ('Make changes and manage sharing').

how to invite to google calendar

6. Send Calendar Invitation

After adding people and setting their permissions, click 'Send' at the bottom of the window. This action will send an email invitation to each person, asking them to view your calendar.

how to invite someone to my google calendar

7. Confirm Invitations Were Sent

You can ensure the invitations were sent by checking your sent email folder in Gmail. Alternatively, wait for the invitees to confirm they have received and accepted your invitation.

how to invite someone on google calendar

8. Manage Calendar Sharing Settings

If you need to change sharing permissions or stop sharing your calendar with someone, return to the 'Share with specific people' section in your calendar settings. Here, you can make any necessary adjustments.

How to Invite Someone to a Google Calendar Event

Follow the steps below to invite someone to a Google Calendar event you created.

1. Click on Event to View Details

Open your event in Google Calendar by clicking on it to see a brief overview of the event details.

2. Edit Event: Click the Pencil Icon

Access the full event editing options by clicking the pencil icon in the event's brief detail window.

3. Modify the Event in the Detailed Editing Window

After clicking the pencil icon, use the detailed event editing window to make comprehensive changes to your event.

4. Add Guests in the 'Guests' Section

In the detailed event editing window, enter the emails of guests in the 'Guests' section to invite them.

5. Set Guest Permissions Below Email Input

Control guest permissions such as inviting others or editing the event in the section below where you add their emails.

6. Save and Send/Update Guest Invitations

After adding guests and setting permissions, click 'Save.'

Choose 'Send' to email new invitations or update existing ones.

7. Reopen the Event to Check Guest RSVPs

To view guest responses, reopen the event in your calendar and check the RSVP statuses next to each guest’s name.

8. Reopen and Edit Event for Changes

For any changes in event details like time or location, reopen the event, edit in the detailed window, and save to notify guests.

9. Cancel Event: 'More Actions' then 'Delete'

To cancel the event, go to the detailed editing window, click 'More Actions', choose 'Delete', and confirm cancellation.

We hope that you now have a better understanding of how to invite someone to a Google Calendar and a Google Calendar event. If you enjoyed this article, you might also like our article on how to accept a Google Calendar invite or our article on how to sync Outlook Calendar to Google Calendar.  

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