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Free PTO Tracker Template (2025 Update)

April 18, 2025

Free PTO Tracker

A PTO tracker is useful for efficiently managing employee leave, ensuring coverage, and maintaining workforce productivity. Get a copy of our free PTO tracker here. 

pto tracker

Select File > Make a copy. 

How to Use the PTO Tracker

Follow the steps below to use our PTO tracker. 

1. Understand the Layout

Your sheet is divided by months, from Jan to Dec. Employee names are on the left. Columns for different leave types are next to each name. 

free pto tracker

2. Enter PTO for an Employee

Locate the employee's row, find the date, and enter the PTO type. Conditional formatting has been applied to this template such that the background of a cell changes according to its assigned color for easy tracking. Use "V" for vacation, "S" for sick days, etc.

pto tracker template

3. Update Totals

After entering PTO, update the total counts for that leave type at the start of the employee's row. Keep an eye on the "Total" column for each employee. It tells you how much PTO they've used all year.

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