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Free PTO Tracker Template for Google Sheets (2024 Update)

May 8, 2024

PTO Tracker for Google Sheets Template

A PTO tracker for Google Sheets is useful for efficiently managing employee leave, ensuring coverage, and maintaining workforce productivity. Get a copy of our free PTO tracker in Google Sheets here. 

pto tracker google sheets

Select File > Make a copy. 

google sheets pto tracker

How to Use the Google Sheets PTO Tracker

Follow the steps below to use our Google Sheets PTO tracker. 

1. Understand the Layout

Your sheet is divided by months, from Jan to Dec. Employee names are on the left. Columns for different leave types are next to each name. 

pto tracker google sheets template

2. Enter PTO for an Employee

Locate the employee's row, find the date, and enter the PTO type. Conditional formatting has been applied to this template such that the background of a cell changes according to its assigned color for easy tracking. Use "V" for vacation, "S" for sick days, etc.

google sheets pto tracker template

3. Update Totals

After entering PTO, update the total counts for that leave type at the start of the employee's row. Keep an eye on the "Total" column for each employee. It tells you how much PTO they've used all year.

We hope that you now have a better understanding of how to use our PTO tracker in Google Sheets template. If you enjoyed this article, you might also like our article on our free quote template in Google Sheets or our article on our free income tracker in Google Sheets. 

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