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How to Create a Mailing List in Excel (Easiest Way in 2024)

In this article, we will show you how to create a mailing list in Excel. Simply follow the process below. 

How to Create a Mailing List in Excel

Follow the simple steps below to create a mailing list from Excel and efficiently organize contact information. 

1. Type in Column Titles for Contact Information

In the first row of your spreadsheet, label each column with titles such as 'Name', 'Email', 'Address', and 'Phone Number'. This categorizes your data for easy reference.

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2. Fill Rows with Individual Contact Details

Enter the corresponding contact details under each column header. Each contact should occupy a separate row. This organization ensures easy data management.

how to create a mailing list in excel

3. Adjust Column Widths by Dragging for Clear Data Display

Enhance readability by adjusting the column widths. Click and drag the borders of the column headers to fit your data.

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Also, align the text and bold the headers for visibility.

creating a mailing list in excel

4. Save the Spreadsheet to Avoid Data Loss

To save your progress, click 'File', then 'Save As'.

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Choose a file location and name. Save in Excel format (.xlsx) for best compatibility.

mailing list from excel

5. Regularly Update Contact Information

Maintain accuracy by updating your list regularly. Add new contacts and revise or remove outdated information to keep the list current and useful.

We hope that you now have a better understanding of how to create a mailing list in Excel. If you enjoyed this article, you might also like our article on how to insert Outlook email in Excel or our article on how to create an email list from Excel.

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