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How to Compress an Excel File for Email (2024 Update)

In this article, we will show you how to compress an Excel file for email. Simply follow the process below. 

How to Compress an Excel File for Email

Follow the steps below to compress an Excel file for email.

1. Open Excel File and Select 'Save As'

Click on 'File' in the top-left corner of your Excel File. Select 'Save As' and choose Excel Binary Workbook (*.xlsb)' as location to save your file. Click 'Save.' This format reduces file size.

how to compress an excel file for email

2. Create New Email and Add Recipient

Open your email client, such as Microsoft Outlook or Gmail. Click 'Compose' to create a new email.

how to compress excel file for email

In the 'To' field, type in the email address of the recipient to whom you want to send the Excel file.

compress excel file for email

3. Attach Compressed Excel File to Email

In your new email draft, find and click the 'Attach files' button. It's usually represented by a paperclip icon. Browse your computer to find the compressed Excel file you saved earlier (with the '.xlsb' extension). Select the file and click 'Open' or 'Attach' to add it to your email.

how to compress a excel file for email

4. Write Email and Send with Attached File

With the file attached, write your email message in the main body of the email. Check the attached file to make sure it's the correct one.

compress excel file to email

Once you're ready, click the 'Send' button to send your email with the attached compressed Excel file.

We hope that you now have a better understanding of how to compress an Excel file for email. If you enjoyed this article, you might also like our article on how to import email addresses from Excel to Gmail or our article on how to validate email address in Excel.

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