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How to Share a Google Calendar (Easiest Way in 2024)

In this article, we will show you how to share a Google Calendar with others, the public, and with your team. Simply follow the process below. 

How to Share a Google Calendar with Others

Follow the simple steps below to share your Google Calendar with specific people for easy coordination and scheduling.

1. Open Google Calendar on Your Computer

You can access Google Calendar by visiting the website (calendar.google.com) through your Chrome browser.

how do i share my google calendar

Alternatively, if you use the Google Calendar app in Chrome, click on its icon to open it. Make sure you are logged into the Google account associated with the calendar you want to share.

how to share a google calendar

2. Hover Over the Calendar You Want to Share and Click on More Options

In the left sidebar, under "My calendars," locate the calendar you wish to share. Move your cursor over this calendar's name, and click on the three vertical dots that appear to access more options.

3. Select 'Settings and Sharing' for Your Calendar

From the menu that appears next to the calendar, choose "Settings and Sharing." This action opens the settings page specific to the calendar you selected.

4. Navigate to 'Share with Specific People or groups' in Calendar Settings

Scroll down in the calendar settings until you reach the "Share with specific people or groups" section. Click on "Add people and groups" to begin the process of sharing your calendar.

5. Add Recipients' Email Addresses for Sharing

Type in the email addresses of the individuals you want to share your calendar with. You can add multiple email addresses if you want to share the calendar with several people.

6. Choose the Appropriate Permission Level for Each Recipient

For each person you're sharing with, select a permission level from the dropdown menu. Options range from allowing someone to only view events to full permission to edit the calendar.

7. Send Sharing Invitation to Recipients

Click the "Send" button to send an email invitation to each person you've added. They'll receive a link to access your calendar with the permissions you've set.

8. Check Shared Calendar Status and Manage Permissions

After sharing, you can return to the "Settings" section at any time to view who has access to your calendar and to adjust their permissions if necessary.

How to Share Your Google Calendar with the Public

Follow the steps below to make your Google Calendar public and enable anyone with the link to view your events and schedule.

1. Open Google Calendar on Your Computer

Access Google Calendar by visiting the website (calendar.google.com) through your Chrome browser.

how to share calendar in google

You can also click the Google Calendar app in your chrome. Ensure you're logged into the Google account with the calendar you intend to share.

how to share a google calendar

2. Select the Calendar You Want to Make Public

Look for "My calendars" on the left side of the screen. Find the calendar you wish to make public, then click on the three vertical dots next to it for more options.

3. Enter Calendar's 'Settings and Sharing’

From the options menu, select "Settings and sharing." This opens the settings for the chosen calendar.

4. Find the 'Access Permissions for events' Section

In the calendar settings, scroll down until you find the "Access permissions for events" section.

5. Check the Box to Make Calendar Public

In the "Access permissions" section, check the box next to "Make available to the public." Be aware that this will make all events visible to anyone.

6. Confirm Public Sharing Setting

After checking the box, a warning message will pop up reminding you that your calendar will be visible to anyone. Click "OK" if you're sure you want to proceed.

7. Copy Calendar Link for Sharing

Once your calendar is public, you can share its link. Scroll down to "Make available to public" and copy the public URL provided.

8. Distribute the Calendar Link

Share the copied URL with others through email, social media, or any other preferred method. Anyone with the link can view your public calendar.

How to Share Google Calendar with Team 

Follow these simple steps to share your Google Calendar with everyone in your organization and enhance team collaboration and event visibility.

1. Open Google Calendar on Your Computer

Access Google Calendar by visiting (calendar.google.com) through your Chrome browser

You can also click on the Google Calendar app. Ensure you're logged into the Google account associated with your organization.

how to share a google calendar

2. Choose the Calendar You Want to Share with Your Organization

Find "My calendars" on the left side of the screen. Locate the calendar you wish to share. Click on the three vertical dots next to it to access more options.

3. Select 'Settings and Sharing' for the Chosen Calendar

Click on "Settings and sharing" from the dropdown menu. This opens the settings for the calendar you selected.

4. Navigate to the 'Access Permissions' Section

In the calendar settings, scroll to the "Access permissions for events" section.

5. Enable Sharing with Your Organization and Set Permissions

Check the box next to "Make available for [Your Organization's Name]." Then, select the level of access for your organization, such as 'See only free/busy (hide details)' or 'See all event details.'

6. Verify Sharing Settings

Ensure your settings reflect your intention to share the calendar with your organization at the chosen permission level. You can modify these settings at any time. Changes are automatically saved. A prompt 'Sharing settings saved' should appear after modifying sharing settings.

We hope that you now have a better understanding of how to share a Google Calendar with specific people, the public, and your team. If you enjoyed this article, you might also like our article on how to resend a Google Calendar invite or our article on how to share a Google Calendar on iPhone.

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