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How to Set Out of Office in Google Calendar (2024 Update)

In this article, we will show you how to put Out of Office in Google Calendar in just a few clicks. Simply follow the steps below.

How to Put Out of Office in Google Calendar

For G-Suite Accounts: 

1. Create an Event

Click on the date you will be out of office. 

2. Set as Out of Office

In the event details page, there should be an option to indicate that this is an "Out of office" event. Select this option.

Note: This option is only available for G-Suite accounts. 

how to set out of office in google calendar

3. Adjust Your Settings

You can adjust the time range for your absence and set an automatic decline message for meeting invitations during this period.

4. Save the Event

After setting it as an out of office event and adjusting the settings as needed, click "Save."

how to put out of office in google calendar

If you're unable to find the "Out of Office" option in Google Calendar, here's an alternative way:

1. Create a New Event

Click on the date when your out-of-office period begins. In the pop-up, select "More options" to open the detailed event creation window.

how to mark out of office in google calendar

2. Set Event Details

Title the event something like “Out of Office” or “Unavailable.” Adjust the start and end times to cover the duration of your absence. If you'll be out for multiple days, make sure to set the event to repeat daily until your return.

how to set out of office on google calendar

3. Show as Busy

Select the option to “Show as busy” on your calendar. This way, others can see that you are unavailable during this time.

how to set up out of office in google calendar

4. Adjust the Visibility Settings

If you want, you can adjust the visibility of this event to public or private, depending on who you want to be able to see your out-of-office status.

how to put out of office on google calendar

5. Save the Event

Click "Save" to add the event to your calendar.

how to create out of office in google calendar

This approach manually blocks out your calendar, signaling to others that you are unavailable, similar to the "Out of Office" feature. Keep in mind that it won't automatically decline meeting invitations like the dedicated "Out of Office" option would.

We hope that this article has helped you and given you a better understanding of how to put Out of Office in Google Calendar. If you enjoyed this article, you might also like our articles on how to request access to someone's Google Calendar and how to make a Google Calendar public.

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