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How to Send a Google Calendar Invite (Easiest Way in 2024)

In this article, we will show you how to send a Google Calendar invite using your desktop and smartphone. Simply follow the process below. 

How to Send a Google Calendar Invite 

From Google Calendar in Browser

Follow the simple process below to send an invite on Google Calendar: 

1. Access Google Calendar on Your Browser

To start, open any web browser like Chrome or Firefox on your desktop. Type in `calendar.google.com` in the address bar. Make sure you're logged into your Google account, which is necessary to access and send calendar invites.

how to send a google calendar invite

2. Select Date and Open Event Creation Window

On your Google Calendar, find the date for which you want to schedule the event. Click on that date.

how to send google calendar invite

A small pop-up will appear with an option for "More Options." Click this to open a detailed event creation window, where you can add comprehensive details about your event.

how to send an invite on google calendar

3. Enter the Event Title, Time, and Location

In the new window, you'll see fields to enter your event's details. Start by giving your event a clear title. Then set the start and end times. If your event is happening at a specific place or via an online platform, add the location or a link for a video conference.

how to send invite on google calendar

On the right side of the event creation window, you'll find a section labeled "Guests." Here, type the email addresses of the people you want to invite. After typing each email address, press "Enter" to add them to the guest list. Each guest will receive an invite to this event.

how do i send a google calendar invite

4. Adjust Guest Permissions

Below the email addresses in the "Guests" section, you'll find options to control guest permissions. You can choose if your guests are allowed to modify the event, invite others, or see who else is invited. Tick the relevant boxes based on your preference.

how do you send a google calendar invite

5. Add Detailed Description and Attach Files

In the large "Description" box, add any additional information that your guests need to know about the event. This could include an agenda, specific instructions, or any other relevant details.

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If you have documents or files related to the event, click the paperclip icon to attach them.

how to send someone a google calendar invite

6. Save the Event and Send Invitations

After filling in all the details, click the "Save" button at the top of the window.

A prompt will ask if you want to send invitations to the guests. Click "Send" to distribute the invites via email. Each guest will receive a notification with the event details.

7. Edit Event After Sending Invites

If you need to change any details of the event after sending the invites, no problem. Just find the event in your calendar, click on it, and select the pencil icon to edit. You can then make any necessary modifications. Remember to save the changes, and your guests will be notified of the updates.

8. Set and Customize Event Reminders

To make sure your guests remember the event, set up reminders. In the event details, you can choose how the reminders are sent (email or notification) and when (like 1 day or 1 hour before the event). This will automatically notify your guests at the chosen times.

From Gmail in Browser

Follow the process below to send a Google Calendar invite using Gmail in your browser. 

1. Compose a New Email

Start by opening Gmail and clicking the "Compose" button in the upper left corner. This action opens a new email composition window.

2. Initiate Calendar Event Creation from Email

In the email window, click the three dots for 'More options' at the bottom. Choose "Set up a time to meet."

Select "Create an event" from the subsequent dropdown menu.

3. Enter Event Details in the Side Panel

After selecting "Create an event," a side panel appears next to your email. Use this panel to enter your calendar event's details, such as title, date, time, and location or video conference link.

4. Add Guests to the Event

In the side panel, you'll find an option to add guests. Enter the email addresses of the invitees, adding each address one by one.

5. Provide Event Description and Adjust Settings

Add a detailed description of the event in the side panel. Adjust additional settings like visibility and notification preferences here as well.

6. Embed Calendar Event in Email and Dispatch

After entering all details, click "Save" to embed the event in your email draft.

Finish your email and click "Send" to dispatch both the email and the calendar invite.

From your Smartphone

Follow the simple process below to send an invite on Google Calendar using your phone. 

1. Open the Google Calendar App

Begin by opening the Google Calendar app on your phone. If you haven’t installed it yet, download it from the App Store (for iOS) or Google Play Store (for Android).

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2. Create a New Event

Tap on the plus sign (+), usually found at the bottom right of the screen.

Select "Event" from the options that appear. This will open a new window to create an event.

3. Enter Event Details

In the new event window, add all necessary details such as the event title, date, time, and location. If it's an online meeting, you can add a video conferencing link.

4. Add Guests to Your Event

Scroll to the "Guests" section in the event creation window. Enter the email addresses of the people you wish to invite. You can add multiple guests by entering each email address separately.

5. Save and Send the Invitation

After entering all details, tap "Save" at the top-right corner of the screen.



We hope that you now have a better understanding of how to send a Google Calendar invite using your browser and mobile phone. If you enjoyed this article, you might also like our article on how to resend a Google Calendar invite.

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