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How to Insert a Date Picker in a Spreadsheet (2025 Guide)

April 18, 2025

How to Insert a Date Picker in Your Spreadsheet

Follow the steps below to easily insert a date picker in your spreadsheet:

1. Highlight the Desired Cell or Range for the Date Picker

In your spreadsheet, click on the cell or range of cells where you want the date picker to appear. You can select a single cell or drag to select multiple cells.

insert date picker in spreadsheet

2. Access Data Validation via the Data Menu

Navigate to the "Data" menu at the top. Choose "Data validation" from the dropdown list. This action opens the data validation dialog box.

insert date picker in a spreadsheet

3. Set Criteria to 'Date' in the Data Validation Dialog

In the data validation dialog box, set the criteria to "Date" from the dropdown menu under "Criteria."

how to insert date picker in your spreadsheet

You have options to specify the date should be a valid date, before, after, or within a specific range.

4. Specify Date Restrictions If Needed (Optional)

You can set specific restrictions for the date. For example, you can restrict dates to be after today's date or within a specific range. Use the provided boxes to set these restrictions.

5. Add an Input Message for Guidance (Optional)

Optionally, add an input message that will appear when the cell is selected. This can be instructions like "Please select a date."

6. Confirm and Save Your Data Validation Settings

Click "Done" to apply the data validation. This adds a date picker to the selected cells.

7. Test the Date Picker by Clicking on a Validated Cell

Click on one of the validated cells to test it. Double clicking the validated cells opens the date picker. Choose a date from the picker. The selected date will automatically fill into the cell.

8. Make Adjustments to the Date Picker Settings as Required

If needed, you can always go back and adjust the data validation settings. This includes changing the date range, the input message, or removing the date picker entirely.

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