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How to Filter Google Sheets Without Affecting Other Users (2024)

May 8, 2024

In this article, we will show you how to filter Google Sheets without affecting other users. Simply follow the process below. 

How to Filter Google Sheets Without Affecting Other Users

Users can filter Google Sheets without affecting other users by using the filter views and temporary filter feature. We’ll show you detailed steps for each method below. 

Using Filter Views

Filter views allow you to create personalized views of your data that don't affect other users. Here's how to set one up:

1. Select Columns or Rows for Filtering

Decide on the range of data you want to filter. Click and drag across the headers of columns or rows in your Google Sheet. This action highlights the area you're interested in filtering.

how to filter google sheets without affecting other users

2. Open "Data" Menu to Access Filter Views

Look for the "Data" menu at the top of the Google Sheets interface. Click on it to drop down the menu options. Here, you'll find various data manipulation tools, including the filter views option. Then, select the "Create new filter view" option.

how to filter data in google sheets without affecting other users

3. Assign a Name to Your Filter View

Once in the filter view mode, you'll see an untitled filter view box at the top left. Click on the untitled part to give your filter view a descriptive name. Naming helps you identify and switch between different filter views if you create more than one.

4. Apply Desired Filters from Column Headers

With your filter view named and active, click the filter icon in each column header to sort the data or apply specific filters like numerical ranges, text contains, or date filters. Each column can be filtered independently to drill down into your data. Click "OK" to enable your filter.

6. Save and Exit Filter View

After applying the necessary filters, you can close the filter view by clicking the "X" at the top right of the filter view bar. Your filtered view is saved under the name you provided and can be accessed or edited anytime without affecting other users' views.

Creating a Temporary Filter

Follow the steps below to filter data in Google Sheets without affecting other users. 

1. Highlight Data Range for Temporary Filtering

Select the range of data you want to filter by clicking and dragging across it. This range can include multiple rows and columns depending on what you need to analyze or sort.

2. Use Right-Click to Open Context Menu for Filtering

After selecting your data range, right-click anywhere within the highlighted area. A context menu will appear, offering several options, including the "Create a filter". Click this option.

3. Activate Temporary Filter Option

This converts the standard data range into a temporarily filterable set, where you can apply filters directly from the column headers. Click the filter icons relative to the columns you want to filter.

4. Set Filters Using Column Header Icons

Use the dropdown arrows in the column headers to sort the data or apply filters such as value ranges, specific text matches, or date ranges. After, selecting your filter, click "OK." This temporary filter changes only your current view of the data.

5. Remove Temporary Filter When Finished

To remove the temporary filter and return to the standard view, you can either refresh your browser page or select "Data" from the menu bar and then choose "Turn off filter." This action restores the original data view for all users, including yourself.

We hope that you now have a better understanding of how to filter Google Sheets without affecting other users. If you enjoyed this article, you might also like our article on how to do pixel art on Google Sheets or our article on how to rotate text in Google Sheets. 

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