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How to Email an Excel Spreadsheet (Easiest Way in 2024)

In this article, we will show you how to email an Excel spreadsheet in different ways. Simply follow the steps below. 

How to Email an Excel Spreadsheet as an Attachment

Follow the steps below to email an entire Excel spreadsheet as an attachment. 

1. Click 'File' to Access File Management Options

Click on the 'File' tab located in the top-left corner of the Excel window. This opens a menu with various options for managing your file.

how to email an excel spreadsheet

2. Choose 'Share' then 'Send as Attachment' for Emailing

After clicking on 'Share' in the File menu, you'll see an option to send your document as an attachment. Select this to proceed with emailing your spreadsheet.

how to email excel sheet

3. Select 'Excel Workbook' as the Attachment Format

In the attachment options, select 'Excel Workbook' to send your file in its original Excel format. This ensures the recipient receives the spreadsheet exactly as it is.

email excel spreadsheet

4. Fill in Recipient's Email, Subject, and Message in the New Email Window

A new email window will open. Here, enter the recipient's email address, add a subject for your email, and type any message you wish to include.

5. Click 'Send' to Email the Spreadsheet with Attachment

After filling in all the necessary details, click 'Send'. This will dispatch your email with the Excel spreadsheet attached.

How to Email an Excel Sheet as an Attachment

Follow the simple steps below to email a single sheet as an attachment. 

1. Right-Click the Sheet Tab for Options

Right-click on the tab of the sheet you want to email. This is located at the bottom of the Excel window. A menu with various options will appear.

2. Select 'Move or Copy' to Create a Copy of the Sheet

In the menu, choose 'Move or Copy'. This opens a dialog box. Here, you can create a copy of the selected sheet.

3. Create a New Workbook for the Copied Sheet

In the 'Move or Copy' dialog box, check the box 'Create a copy' and select '(new book)' from the dropdown. Click 'OK'. This action creates a new workbook with only the selected sheet.

4. The New Workbook Opens Automatically After Saving

After clicking 'OK', the new workbook will be automatically saved and you will be redirected to this new workbook, which contains only the copied sheet.

5. Choose 'Share,' then Select 'Excel Workbook' to Prepare the Email

With the new workbook open, go to 'File', select 'Share.'

Click 'Excel Workbook'. This prepares to send your workbook as an email attachment.

6. Enter Recipient’s Email and Other Details in Email Window

In the new email window, enter the recipient's address, a subject, and any message you want to include.

7. Send the Email with the Single Sheet Attached

After entering the necessary details, click 'Send'. This sends your email with the workbook containing only the single sheet.

How to Email a Part of an Excel Spreadsheet

Follow the simple steps below to email a part of an Excel spreadsheet.

1. Select the Part of the Spreadsheet You Want to Email

Highlight the cells or range in the spreadsheet that you want to include in your email. Make sure to select only the specific area you wish to send.

2. Copy the Selected Area

Right-click on the highlighted area and select 'Copy', or simply use the keyboard shortcut Ctrl+C. This copies the selected cells to your clipboard.

3. Switch to Your Email Application to Create a New Email

Switch to any email application you typically use for sending emails, such as Microsoft Outlook, Gmail, or Apple Mail. Click on 'Compose' or 'New Email' to start a new message.

4. Paste the Copied Cells into the Email Body

Click in the body of the new email where you want the spreadsheet data to appear. Then, right-click and select 'Paste', or use the keyboard shortcut Ctrl+V, to paste the copied cells.

5. Format the Pasted Content as Needed

Once pasted, you might need to adjust the formatting of the pasted content to match the layout of your email. Use your email application's formatting tools to make any necessary adjustments.

6. Enter the Recipient’s Email Address and Subject

Fill in the recipient's email address and add a subject to your email. You can also add any additional text to your email message if needed.

7. Send the Email with the Spreadsheet Part in the Body

After ensuring everything is set, click 'Send' to email the part of the Excel spreadsheet embedded in the body of your email.

We hope that you now have a better understanding of how to email an Excel spreadsheet and how to email an Excel sheet. If you enjoyed this article, you might also like our article on how to insert an email into excel.

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