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How to Share Tasks in Google Calendar (Easiest Way in 2024)

In this article, we will show you how to share tasks on Google Calendar. Simply follow the process below. 

Can You Share Tasks in Google Calendar?

Google Calendar does not offer a feature to share individual tasks directly. Tasks in Google Calendar are typically considered personal and do not have the same sharing functionalities as calendar events. However, you can share your entire calendar which includes tasks. 

How to Share Tasks on Google Calendar

Follow the process below to share tasks on Google Calendar. 

1. Open Google Calendar Settings

Open your Google Calendar. Click on the gear icon in the top-right corner to access the settings.

how to share tasks on google calendar

2. Choose Your Calendar

In the settings menu, look under 'Settings for my calendars'. Click on the calendar you wish to share. This calendar should contain the tasks you want to share.

how to share tasks in google calendar

3. Go to 'Share with Specific People'

In the calendar settings, find the section labeled 'Share with specific people or groups'. Click on 'Add people and groups' to start the process.

4. Add Email Addresses of People to Share With

Enter the email addresses of the individuals you want to share your calendar with. You can add multiple emails separated by commas.

5. Set Permission Levels

Select the permission level for each person. Options typically include 'See only free/busy', 'See all event details', 'Make changes to events' and 'Make changes and manage sharing'.

6. Send the Sharing Invitation

Click 'Send' to share the calendar. The invitees will receive an email with a link to access the calendar.

7. Confirm Recipients Have Access

Check with your recipients to ensure they've received the invitation and can view the calendar.

8. Add Tasks to Your Shared Calendar

Now that your calendar is shared, add tasks as you normally would. These will be visible to everyone with access to the calendar.

Although you can share tasks by sharing your Google Calendar, it is important to note that all events and tasks on that calendar will be shared. Hence, it is useful if the calendar is specifically dedicated to a project or team task.

Managing Access

If you need to change who has access or the level of their access and change permissions or remove people altogether, simply follow the process below. 

1. Access Shared Calendar Settings

In the Google Calendar settings menu, under 'Settings for my calendars', find and click on the calendar you have shared. Proceed to the 'Share with specific people and groups' section to view the list of individuals with access to your calendar.

2. Adjust User Permissions

Next to each individual's name, you'll find their current permission level. Click here to modify their permissions. Options include 'See all event details', 'Make changes to events', or 'Make changes and manage sharing'.

3. Remove Access for Specific Users

To revoke someone's access, click the 'X' or 'Remove' option next to their name. This action will eliminate their access to your calendar.

4. Confirm Changes and Look for Confirmation Prompt

After adjusting permissions or removing users, look for a confirmation prompt, typically labeled "Sharing Settings Saved". This ensures your changes have been successfully recorded.

We hope that you now have a better understanding of how to share tasks on Google Calendar. If you enjoyed this article, you might also like our article on how to add an event to a shared Google Calendar or our article on how to share appointment slots on Google Calendar. 

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