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How to Propose a New Time in Google Calendar (2024 Update)

In this article, we will show you how to propose a new time in Google Calendar for instances in which you need to reschedule planned events. Simply follow the process below. 

How to Propose a New Time in Google Calendar 

Follow the steps below to suggest a new time in Google Calendar, especially for changes in availability for meetings and events. 

1. Open Google Calendar and View Event Details

Go to your Google Calendar. Locate and click on the specific event you need to reschedule to view its detailed information.

how to propose a new time in google calendar

2. Expand Event Options and Select 'Propose a New Time'

In the event details, click on the downward arrow to access additional options. Here, find and click the "Propose a New Time" option to initiate the rescheduling process.

how to propose new time in google calendar

3. Choose an Alternative Date and Time in the Calendar

Interact with the calendar interface that appears. Select a new date and time that suits you better, ensuring there are no conflicts with your existing schedule.

how to suggest a new time in google calendar

4. Optionally Write a Message for Context

You have the option to add a personalized message. This helps explain to the event organizer why you're proposing a new time. It's a recommended step for clarity.

how to propose a new time on google calendar

5. Submit Your New Time Proposal

After selecting your preferred new time and adding a message, click the "Send Proposal" button. This action communicates your proposed time change to the event organizer.

how to suggest new time google calendar

6. Wait for the Organizer's Decision

Post submission, wait for the event organizer to review and respond to your proposal. They will either accept your suggested time or offer an alternative.

How to Propose a New Time in Google Calendar from Gmail

Follow the simple steps below to suggest a new time in Google Calendar from your Gmail. 

1. Open Gmail and Find Calendar Event Invitation

Open your Gmail account and find the email containing the calendar event invitation. Click to open this email for detailed event information.

how do you propose a new time in google calendar

2. Expand Event Details and Access Time Proposal Option

In the event invitation email, look for and click on the "More Options" link to reveal additional details. Then, find and click on the "Propose a New Time", which allows you to suggest an alternative time for the event.

how to propose new time google calendar

3. Select Your Preferred Time and Date in the Calendar

A new window with a calendar view will appear. Here, choose a new time and date that fits your schedule. Ensure that this new time does not clash with other events or commitments you may have.

how do i propose a new time in google calendar

4. Optionally Add a Message to Explain Your Time Change

In the provided space, you can write a brief message explaining why you are proposing a new time. This step is optional but can be helpful to the event organizer in understanding your scheduling needs.

how to propose new time on google calendar

5. Send the New Time Proposal to the Event Organizer

After selecting a new time and optionally adding a message, click the 'Send proposal' button. This action will send your proposed new time to the event organizer for consideration.

google calendar how to propose a new time

6. Wait for Confirmation from the Organizer

After sending your proposal, wait for a response from the event organizer. They will either confirm your proposed time or get back to you with another suggestion.

How to Suggest a New Time in Google Calendar App

Follow the simple steps below to propose a new time from the Google Calendar App. 

1. Open the Google Calendar App and Select the Event

Open the Google Calendar app on your phone. Find the specific event you need to reschedule and tap on it to access its details.

2. Tap on the Event to Access Options

With the event details open, tap on the event to view various options associated with it. Below the event details, locate and tap on the downward arrow to expand more options. Then, select the 'Propose a New Time' option to start the process of suggesting an alternative time.

3. Choose a New Time and Date

In the new window, use the date and time selectors to pick a new time for the event. Make sure the new timing doesn't conflict with your other plans.

4. Optionally Add a Message

You have the option to add a brief message explaining why a new time is needed. This is helpful for the event organizer to understand your proposal.

5. Send the Suggested New Time

After choosing a new time and optionally adding a message, tap 'Send' to submit your proposal.

6. Wait for the Organizer's Response

Wait for a response from the event organizer. They will either confirm the new time or discuss alternative options.

We hope that you now have a better understanding of how to propose a new time in Google Calendar for rescheduling meetings and events. If you enjoyed this article, you might also like our article on how to import an ICS file into a Google Calendar or our article on how to cancel a Google Calendar event.

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