Best Invoice OCR Software for Accounts Payable in 2025

Processing invoices manually is time-consuming and prone to costly errors. Today’s best invoice OCR software can reduce manual effort by over 80%, improve accuracy to 99%, and help businesses save thousands of hours each year. Whether you're a small finance team or an enterprise AP department, the right OCR tool will transform your workflow.

Below, we’ve ranked the 10 best invoice OCR software platforms in 2025 based on accuracy, usability, integrations, pricing, and real-world user feedback.

1. Lido

Lido is an AI-powered OCR platform built specifically for finance and AP teams. What sets Lido apart is its ability to extract data with 99%+ accuracy from any invoice layout—without needing any pre-training or template setup. Users report reducing invoice processing time by up to 70% within days of onboarding.

With out-of-the-box support for scanned PDFs, images, and email attachments, Lido helps businesses go live within minutes. Built-in automation features like shared inbox parsing and seamless export to tools like Excel, Google Sheets, and QuickBooks make it a top choice for modern finance teams.

Key Features:

  • 99%+ field-level accuracy, even with complex layouts
  • Extracts line items and custom fields from PDFs, emails, and scans
  • Works instantly with any invoice format — no template setup
  • Seamless export to Excel, Sheets, QuickBooks, CSV
  • Shared inbox support for automated invoice parsing

Pros:

  • Extremely fast setup—start processing in minutes
  • No manual rules or template training required
  • Highly customizable extraction logic
  • Flexible plans for teams of all sizes

Cons:

  • No mobile app at this time
  • Best suited for teams looking for structured data output

Pricing:

  • Business – $150/month (1,000 pages)
  • Scale – $350/month (3,500 pages)
  • Enterprise – $500/month (6,000 pages)
  • Custom – Includes integrations and ERP connectors

2. Nanonets

Nanonets blends OCR with deep learning to handle high-volume, unstructured invoice data. It supports custom model training, which makes it ideal for teams with complex document layouts and custom needs.

Key Features:

  • 95–98% accuracy with AI-powered learning
  • Auto-classifies documents by type and vendord
  • Line item capture with full audit trail
  • Integrates with CRMs, ERPs, and Zapier

Pros:

  • Powerful for enterprises with varied invoice types
  • Offers API for custom integrations
  • Free trial for testing

Cons:

  • Higher price tier
  • Starter plan is feature-limited

Pricing:

  • Free plan: 500 pages, $0.3/page after
  • Credit-based plans available (contact sales)
  • Pro: $499/month (5,000 pages)
  • Enterprise: Custom pricing

3. Avidxchange

Avidxchange goes beyond OCR to offer a full suite of accounts payable automation tools, including fraud detection and purchase order management. It’s ideal for larger enterprises seeking an all-in-one AP platform.

Key Features:

  • Automated invoice approval workflows
  • Advanced fraud detection and PO matching
  • Custom integrations with 180+ accounting tools

Pros:

  • Enterprise-grade automation
  • Built-in security and compliance features

Cons:

  • No public pricing
  • Setup may take time

Pricing:

No Public Pricing Info Available.

4. InvoiceOCRSoftware.com

InvoiceOCRSoftware.com offers a straightforward solution for businesses that want to automate invoice processing without a steep learning curve. It provides strong accuracy and high-speed extraction without requiring custom templates.

Key Features:

  • Works with PDFs, images, and email attachments
  • Automates data extraction into Excel and Sheets
  • Supports multiple layouts without templates
  • Easy to try — instant demo upload

Pros:

  • Powerful for enterprises with varied invoice types
  • Offers API for custom integrations
  • Free trial for testing

Cons:

  • No mobile capture
  • Limited advanced features vs full AP platforms

Pricing:

  • Starts at $150/month

5. DocuClipper

DocuClipper is built for financial professionals and accounting teams that frequently process invoices, bank statements, and brokerage data. Its batch processing and spreadsheet export features make it ideal for spreadsheet-heavy workflows.

Key Features:

  • Spreadsheet-ready outputs from invoice data
  • Bulk processing of financial documents
  • SOC 2 compliance and strong encryption

Pros:

  • Strong export options for QuickBooks and CSV
  • Reliable document capture engine
  • Great support

Cons:

  • Lacks mobile scanning options
  • Limited in-built automation workflows

Pricing:

  • Starts at $39/month for small teams
  • Higher plans for growing businesses

6. DocuPhase

DocuPhase offers a robust platform for automating invoice workflows, approvals, and matching logic. With strong ERP integrations and real-time visibility into payables, it's particularly well-suited for larger organizations with layered processes.

Key Features:

  • Invoice capture and automated routing
  • Real-time visibility across AP workflows
  • 3-way PO matching and ERP compatibility

Pros:

  • Strong for organizations with layered approvals
  • Integrates with major ERP systems

Cons:

  • Higher learning curve
  • Pricing is not publicly disclosed

Pricing

  • Available on request
  • Enterprise plans available on request

7. Dext Prepare

Dext Prepare (formerly Receipt Bank) simplifies the capture and categorization of financial documents like invoices, bills, and receipts. It's popular for its mobile-first design and is well-suited for tax professionals and small businesses.

Key Features:

  • 99%+ OCR accuracy for receipts and invoices
  • Supports over 11,500 financial institutions
  • Extracts line items from multi-vendor invoices

Pros:

  • Mobile-friendly with camera upload
  • Excellent for organizing expenses and tax categories

Cons:

  • Some users report customer support issues
  • AI vendor matching can be inconsistent

Pricing

  • Starts at $20 per client/month (minimum 10 clients)
  • Scales with client volume and features

8. AutoEntry

AutoEntry is a cloud-based OCR tool owned by Sage that simplifies data entry by extracting key details from invoices, receipts, and statements. It's a strong fit for accounting teams using Sage or QuickBooks.

Key Features:

  • Categorization rules for recurring documents
  • Syncs with Sage and other accounting tools
  • Mobile upload and bank statement parsing

Pros:

  • Easy to use and teach to teams
  • Mobile app for on-the-go scanning

Cons:

  • May misread supplier names occasionally
  • Some import delays with bank data

Pricing

  • Bronze: $20/month (50 credits)
  • Higher tiers scale based on usage volume

9. Docsumo

Docsumo is an AI-powered OCR solution built to streamline document-heavy workflows in finance, lending, and insurance. It automates complex invoice and purchase order matching, making it ideal for enterprise use.

Key Features:

  • AI-powered invoice and PO matching
  • Custom ML model training for vendors
  • API access for integration

Pros:

  • Fast and scalable OCR engine
  • Helpful support team

Cons:

  • Needs better API documentation
  • Accuracy can dip with unstructured documents

Pricing

  • Growth: from $299/month
  • Enterprise: Custom pricing available

10. Klippa

Klippa provides a versatile OCR solution with fraud detection and detailed reporting features. It’s a top choice for companies that want to minimize errors and track invoice performance in detail.

Key Features:

  • Image recognition from multiple angles
  • Duplicate invoice detection
  • Custom export templates

Pros:

  • Flexible and scalable
  • Great analytics features

Cons:

  • Limited post-sale support reported
  • May require setup help for complex needs

Pricing

  • Effective: €95/month for up to 4,000 invoices per year and 10 users
  • Premium: €275/month for up to 12,000 invoices per year and 30 users

What is OCR software for invoices?

OCR (Optical Character Recognition) software automatically extracts text and data from scanned invoices, PDFs, and images—turning unstructured documents into editable digital records for easy processing.

How does invoice OCR software help accounts payable teams?

Invoice OCR tools reduce manual data entry by extracting fields like invoice number, date, total amount, and line items. This speeds up approval workflows, reduces errors, and frees up time for finance teams.

What level of accuracy can I expect?

The best invoice OCR software offers 95–99% field-level accuracy, depending on invoice quality and complexity. Advanced tools like Lido and Nanonets combine AI with OCR to improve results across different layouts.

Can OCR software handle invoices from different vendors?

Yes. Most leading OCR platforms are template-free and can extract data from various vendor formats without needing pre-training or manual setup.

Is invoice OCR software secure?

Top platforms use encryption (AES-256), access controls, and are often SOC 2 compliant. Many also promise not to use your data to train AI models.

How do I choose the best invoice OCR tool?

Consider accuracy, pricing, ease of setup, API/export options, and whether you need features like line-item capture, PO matching, or ERP integration. Always request a demo or use a free trial.

Do I need technical skills to use OCR software?

Most tools are built for business users. Many platforms allow drag-and-drop uploading, email-based parsing, and simple export to Excel or your accounting system.

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